Office Manager
Office Manager
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Job Description
Agency :
Red AgencyJob Description :
About HAVASThe Havas Village is a truly unique proposition creative digital content PR media and partnerships all under one roof. Our philosophy is to work together seamlessly building teams around our clients needs not our own. We are made up of a number of specialist agencies in Sydney Melbourne and Brisbane
Our mission: To make a meaningful difference to the brands the businesses and the lives of the people with whom we work. HAVAS is a Great Place to Work Certified Company!
At Havas we are committed to building a future that is inclusive to all where you can bring your whole self to work and feel valued respected and supported to succeed. We encourage people from diverse backgrounds identities beliefs age and abilities including Aboriginal and Torres Strait Islander people to apply for this or any role with us.
About HAVAS
The Havas Village is a truly unique proposition creative digital content PR media and partnerships all under one roof. Our philosophy is to work together seamlessly building teams around our clients needs not our own. We are made up of a number of specialist agencies in Sydney Melbourne and Brisbane
Our mission: To make a meaningful difference to the brands the businesses and the lives of the people with whom we work. HAVAS is a Great Place to Work Certified Company!
At Havas we are committed to building a future that is inclusive to all where you can bring your whole self to work and feel valued respected and supported to succeed. We encourage people from diverse backgrounds identities beliefs age and abilities including Aboriginal and Torres Strait Islander people to apply for this or any role with us.
About the Role
The Office Manager is responsible for making sure everyone is greeted when they arrive to the emphasis we place on creating a space for great work to thrive and the responsibility we take for the teams wellbeing. This role ensures the office runs smoothly is well presented & appointed and to ensure the team are supported in the delivery of administrative tasks to support our team and clients.
Key Responsibilities in detail
Develop and uphold all village management tasks ensuring all duties are prioritized and completed to the highest standard possible.
Responsible for overseeing all building repairs and maintenance
Identify appoint and liaise with suppliers & contractors
Work with building manager where required to ensure compliance with building protocols
Maintain documentation and office manual
Consideration planning and management of the environment our clients & staff experience when they visit our village
Manage cleaners & ensure our village space is well presented at all times
Ensure furniture is correctly positioned & in good repair
Monitor and maintain reception displays and other installations
Ensure all installations are switched on and off daily
Manage internal comms on cleanliness and encourage the team to actively care for the work environment
Ensure reception is manned during office hours
Calls are answered and directed in a timely manner
Guests are appropriately greeted and managed
Mail & deliveries are actively distributed
Couriers booked and managed
Meeting rooms are well kept
Support offered on boardroom/meeting room management
Oversee orders for food and beverages stationery & paper (within budgets)
Ensure stocks are monitored deliveries are unpacked and supplies are restocked to correct distribution point
Ensure the office is stocked with appropriate equipment and facilities to support the team and clients who visit the space
Ensure there are always appropriate First Aid and Fire Safety provisions and adequate signage and officers in the office
Ensure the Sydney office team are appraised of procedures including fire evacuation
Ensure appropriate records are kept for any injuries or events in the workplace
Tracks and report on costs related to the office environment & building services
Support the village social committee (ie Half yearly party)!
Support events such as Company Meetings Group Showcases village gatherings Client Events and social calendar events.
Highly regarded
OH&S Experience is advantageous but not essential
This role you will become the Chief Warden and the representative for HAVAS.
Passionate about organising/managing events ( bringing the Village together)
Enjoy the Perks that our network has to offer:
We have active social teams who organise ad-hoc events within the agency teams
We have an excellent Salary Sacrifice scheme
We recognise acknowledge and celebrate the value and contributions staff have shown at various tenure milestones.
Summer Fridays allowing you to finish at 3pm on a Friday once all work is complete
Free yearly flu shots for all staff
Health and Wellness discounts
Employee Assistance Program (EAP): a confidential counselling coaching and wellbeing service thats free of charge and its not only available to you but also to your immediate families
Birthday Leave: Its your special day - have it off on us!
Community Service leave & Volunteer Leave
We also have generous parental leave. We offer 12 weeks paid leave for the primary carer plus an additional one week per full year of service. We also provide subsidised childcare for the first three months
If this sounds like a role for you wed love to hear from you! This role is open to both part-time and full-time candidates
#LI-BN1
Contract Type :
PermanentHere at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age sex race ethnicity disability and other factors that have no bearing on an individuals ability to perform their job.
Required Experience:
IC
Employment Type
Full-Time
