Administrative Assistant / Receptionist
Administrative Assistant / Receptionist
Posted on :
20-06-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant/Receptionist
Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada with operations in Washington Oregon California and British Columbia. Specializing in value added engineering and design-build projects our goal is always to build the most efficient systems for the best value possible.
With projects ranging from low-rise and high-rise residential hotels and offices as well as industrial and commercial projects we have continually proven our ability and desire to provide the best service possible for our clients. By providing the majority of mechanical requirements in-house including engineering 3D-design sheet metal HVAC refrigeration and controls we are a ONE-STOP shop for any project.
Purpose of Position:
The Administrative Assistant/Receptionist is the first point of contact for employees or clients at OPM. They create a welcoming environment and act as a liaison to ensure employees clients and guests are connected with the appropriate personnel. They are responsible for maintaining general office requirements as well as assisting with various administrative tasks. This is an in-office position.
Reporting Structure:
The Administrative Assistant/Receptionist reports directly to the Compliance and Administrative Coordinator
What We Offer:
- Competitive base salary of $53000 to $57000 CND per year D.O.E
- Company paid benefits including Extended Health Dental Vision Life AD&D LTD Critical Illness EAP
- $500 Annually to put towards either a Health Spending Account (additional costs for dental physio etc.) Personal Spending Account (items such as gym membership fitness classes or equipment etc.)
- Employer RRSP Matching
- Paid Vacation & Holidays
- Great Company Culture
- Social Events (Golf Tournament Football Games Hockey Games Christmas Party etc.)
- Greet visitors/clients receive and direct phone calls
- Monitor respond and direct email inquiries
- Support the QA & QC department with document control
- Assist Assets Manager with clerical/administrative duties pertaining to asset tracking
- Coordinate freight shipping/courier Pick-up and prepare custom documents if needed
- Prepare receive distribute mail and deliveries
- General maintenance of office areas and kitchen maintain and order office and kitchen supplies
- Provide administrative support to various departments as needed
- Ensure pricing accuracy on incoming invoicing
- Follow up with customers on outstanding invoices relay feed-back to correct department
- Photocopying scanning data entry and filing
- Assist social committee with party planning and facilitating of company events
- Additional duties and projects as assigned
- At least 2-3 years of previous experience in an administrative and reception role working in a fast-paced environment
- Certificate or diploma in Administration or a related field is an asset
- Proficient with MS Office (Word Outlook and Excel)
- Experience in the construction industry would be considered an asset
- Excellent interpersonal and communicational skills written and verbal skills
- Self-motivated with initiative to take on a wide variety of tasks
- High attention to detail and high level of organization
- Reliable dependable and professional
- Must be able to work independently with little supervision and in a team environment
OPM is an equal opportunity employer. We place a high value on equity diversity and inclusion. We encourage individuals who are Indigenous Black and People of Color (IBPOC) individuals with disabilities and members of the LGBTQIA2S communities to consider applying for the position.
If youre interested in a fulfilling career with Ocean Park Mechanical please submit your application. Only those candidates who meet the job requirements will be contacted for an interview.
**This job posting has a closing date of June 27 2025**
**No agency phone calls/emails/submissions please**
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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