Resource Assistant
Resource Assistant
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Job Description
Agency :
Havas LondonJob Description :
Havas London is Havas UKs flagship creative agency. Our mission is to make a meaningful difference to brands businesses and people.Were the only major UK advertising agency to share a single building with every other specialist business in our network all under a single P&L. Sitting within the Havas Village in Kings Cross affords us some clear advantages; none more so than our ability to build bespoke multi-discipline teams around our clients whatever their business need.
These are not teams that are together on paper alone but teams physically culturally logistically and financially aligned. This set-up allows us to complement not replicate our specialisms.
JOB PURPOSE SUMMARY
To resource the design department for Havas London
To run and manage the agencys weekly Design status and allocate resource appropriately
To approve all holiday requests for the design dept.
To assist the Head of Operations in various admin duties including freelance contracts and freelance timesheets.
KEY TASKS & RESPONSIBILITIES (Client Financial People and Process)
Resourcing the design department for the agency ensuring that resource arrangements are in place to meet all project requirements. Actively involved in facilitating the recruitment of creative resources and in the hiring of freelance resources for specific projects
Running the creative production status meeting each week ensuring complete understanding of what each creative and designer is working on.
Ensuring that all creative and design department members are clear on daily tasks.
Approving timesheets for the creative department ensuring that these are correctly assigned and in line with resource deployment plans
Approving holidays for the design department and notifying the creative producers when they are on annual or sick leave
Help to manage the agency creative placement/internship scheme organising the monthly rotation and booking teams in and liaising with HR on teams coming in payments and email addresses etc.
Maintaining the creative department holiday chart
Excellent communication organisation and people skills as well as being able to develop strong relationships
An enthusiastic team player with energy to take responsibility for the core team
Ability to anticipate and proactively manage projects
Confident and comfortable commanding a room and pulling a team together
Flexible to work up and down levels to get the job done
Strong negotiation skills
Take risks - dont play too safe
Look for opportunities to build the agencys business
Stays calm under pressure positively focused and minded
Establishes strong and positive working relationships with the wide range of stakeholders interacting with and actively engages in enabling an Open culture that facilitate Long Ideas to be developed
To maintain and sustain an effective team working environment facilitating an effective work environment where all resources are optimally deployed and emotionally engaged to contribute their creative best to the agency
#LI-AC2
Contract Type :
PermanentHere at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age sex race ethnicity disability and other factors that have no bearing on an individuals ability to perform their job.
Employment Type
Full-Time
