AD-3 Administrative Assistant
AD-3 Administrative Assistant
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$ 49665 - 65854
1 Vacancy
Job Description
Priority may be given to the following designated employment equity groups: women Indigenous peoples* (First Nations Inuit and Mtis) persons with disabilities and racialized persons*.
* The Employment Equity Act which is under review uses the terminology Aboriginal peoples and visible minorities.
Candidates are asked to self-declare when applying to this hiring process.
City:Boucherville
OrganizationalUnit:Medical Devices
Classification:AD-3
Tenure: Term
Duration: 2 years
Language Requirements:BilingualImperativeBBB/BBB
Work Arrangements:Due to the nature of the work and operational requirements this position is eligible for a hybrid work arrangement (combination of working onsite and telework). Employees in this position who telework will be required to travel to the identified work site at least three times per week at their own expense.
Discover the possible
Anything is possible at the National Research Council (NRC)recently named one of Canadas 2025 Top Employers for Young People a 2025 Top Employer in the National Capital Region and Forbes Canadas Best Employers!
As Canadas leading research and technology organization our world-renowned research pushes the boundaries of science and engineering to make the impossible possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canadas future and the world.
At the NRC youll also discover new possibilities. Our supportive workplace fosters a culture of creativity welcoming fresh perspectives and innovation at all levels. We value teamwork. Youll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly youll discover whats possible within you as you grow make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career discover your possible at the NRC.
The Role
We are looking for an Administrative Assistant to support our Medical Devices (MD) Research Centre. The Administrative Assistant would be someone who shares our core values of Integrity Excellence Respect and Creativity.
The Administrative Assistant provides general administrative support within an NRC Research Centre or a corporate branch or program. Some of the duties of the position include: coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence reports and presentations; establishing and maintaining filing systems and responding to routine enquiries.
At NRC we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce an open and inclusive work environment and contributing to a more inclusive Canadian innovation system.
NRC welcomes all qualified applicants and encourages candidates to self-declare as members of the following designated employment equity groups: women visible minorities aboriginal peoples and persons with disabilities.
This position will appeal to a person who is well organized and detail-oriented and who enjoys working as part of team to deliver excellent client service.
Screening Criteria
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:
Education
Successful completion of secondary school according to provincial standards.
Post-secondary education in administration may be considered an asset.
For information oncertificates and diplomas issued abroad please see Degree equivalency
Experience
- Significant experience providing administrative support services such as arranging meetings making travel arrangements and processing claims creating and maintaining files and data entry.
- Significant* experience with MS Office suite products such as Word Excel PowerPoint and Outlook.
- Experience in providing administrative support services at a senior management level.
- Experience in processing purchase requisitions for office supplies equipment or services
- Experience using SAP software or another similar ERP system would be an asset.
*Significant means a minimum of 2 years experience.
Condition of Employment
Reliability Status
Language Requirements
BilingualImperativeBBB/BBB
Information on language requirements and self-assessment tests
Assessment Criteria
Candidates will be assessed on the basis of the following criteria:
Technical Competencies
- Knowledge of administrative procedures and practices such as file preparation and maintenance meeting organization travel arrangements and data entry.
- Ability to draft proofread and edit documents and correspondence.
- Ability to carry out tasks with precision and attention to detail.
- Ability to gather and provide information explain processes and respond to routine inquiries regarding administrative procedures.
- Proficiency in Microsoft Office Suite (Outlook Word Excel and PowerPoint).
- Ability to manage a number of files in parallel set priorities and meet deadlines.
Behavioural Competencies
- Management services - Client focus (Level 2)
- Management services - Communication (Level 1)
- Management services - Initiative (Level 1)
- Management services - Results orientation (Level 1)
- Management services - Teamwork (Level 1)
Competency Profile(s)
For this position the NRC will evaluate candidates using the following competency profile:Management Services.
View all competency profiles
Compensation
From $49665to $65854 per annum.
In addition the incumbent who meets the language requirements will receive the Bilingualism Bonus of $800 per year.
NRC employees enjoy a wide-range of competitive benefits including a robust pension plan comprehensive health and dental coverage disability and life insurance office closure at the end of December and additional supports to enhance your well-being throughout your career and beyond.
Notes
- In 2025 the NRC has been chosen as one of Canadas Top Employers for Young People the National Capital Regions Top Employers and Forbes Canadas Best Employers.
- Relocation assistance will be determined in accordance with the NRCs directives.
- A pre-qualified listmay be established for similar positions for a one year period.
- Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
- The incumbent must adhere to safe workplace practices at all times.
- We thank all those who apply however only those selected for further consideration will be contacted.
Please direct your questions with therequisition number (24027) to:
Telephone:
Closing Date: 23 June 2025 - 23:59 Eastern Time
For more information on career tools and other resources check outCareer tools and resources
*If you are currently a term or continuing employee at NRC please apply through the SuccessFactors Careers module from your NRC computer.
Employment Type
Temp
