Administrative Assistant - Native American Program 25-26 school year only
Administrative Assistant - Native American Program 25-26 school year only
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Job Description
Title:Administrative Assistant - Native American Program (one year only)
JOB DESCRIPTION:
Assist department heads in administration and documentation by composing preparing and assembling materials including those of a confidential nature. Maintain databases pertinent to area of assignment. Greet visitors; answer screen and direct calls within department.
QUALIFICATIONS:
- Education and/or experience equivalent to a High School diploma or GED
- One (1) year of general office secretarial experience
ESSENTIAL FUNCTIONS: (Essential functions as defined under the Americans with Disabilities Act may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)
DUTIES AND RESPONSIBILITIES:
- Welcome visitors screen phone calls schedule appointments and set meetings as needed.
- Distribute department mail purchase orders reports forms and confidential information.
- Assist department with various clerical tasks as needed.
- Complete special projects for administrators.
- Perform other duties as assigned.
KNOWLEDGE SKILLS AND OTHER CHARACTERISTICS:
- Knowledge of general office practices and procedures
- Knowledge of computer software applications and databases pertinent to area of assignment
- Knowledge of researching information and preparing preliminary summaries of such
- Knowledge of file maintenance/record keeping practices and principles
- Knowledge of public relations/customer service practices and procedures
- Skill utilizing written and verbal communication in the development of correspondence materials and reports
- Skill utilizing public relations/customer service techniques when responding to requests inquiries and complaints
- Skill accurately entering updating reviewing and researching databases for information pertinent to area of assignment
- Skill maintaining confidentiality
- Skill establishing and maintaining effective working relationships
Please note that the closing date for this posting may be changed at any time without prior notice
WORKING CONDITIONS:
Fast paced office environment
PHYSICAL EFFORT:
Repetitive motion and eye strain through extensive utilization of computer hardware and software
REPORTS TO:
Purchasing Supervisor
EVALUATION:
Classified Personnel Evaluation
SUPERVISES:
N/A
Employment Type
Full-Time
