Secretary - Safety

PRIMARY PURPOSE:

Under minimum supervision organize and manage the routine work activities of the safety department and provide clerical support to a the safety administrators as well as the District and AISD schools. Handle confidential information and engage in frequent contact with the safety department District personnel campus personnel and outside agencies.

QUALIFICATIONS:

Minimum Education/Certification:

High School Diploma or equivalent

Typing test greater than or equal to 40 WPM

Special Knowledge/Skills

Knowledge of school district organization operations and administrative policies

Effective written and oral communication public relations organizational and interpersonal skills

Work collaboratively with District and School personnel

Proficient computer skills and file maintenance

Use software to develop spreadsheets perform data analysis and do word processing

Working knowledge of data processing systems and financial/accounting applications

Maintain accurate and auditable records

Ability to operate other office machines

Flexible and able to adjust easily to changes in daily routine and timelines

Work independently without direct guidance and supervision

Handle multiple projects and activities simultaneously and meet deadlines

Work Conditions:

Tools/Equipment Used:Standard office equipment including personal computer and peripherals

Posture:Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion:Repetitive hand motions including prolonged keyboarding & use of a mouse; manual dexterity; occasional reaching

Lifting:Occasional lifting and carrying (less than 50 pounds)

Environment:Work with frequent interruptions in a small office space; Must maintain professional demeanor understress; Must have problem-solving skills.

Regular attendance is an essential function

Minimum Experience:

Two or more years of successful experience in a similar position

Major Responsibilities and Duties:
Records Reports and Correspondence

1. Prepare campus communications correspondence forms manuals reports purchase orders and payment authorizations following district standards and requirements.
2. Prepare instructional and presentation materials and as requested.
3. Compile maintain and file all reports records and other documents as required.
4. Maintain inventory of fixed assets equipment and supplies.

Accounting

1. Perform routine bookkeeping tasks and maintain department budget records.
2. Prepare and process department purchase orders and payment authorizations.
3. Order and maintain inventory of office supplies and program equipment.

Other

1. Answer and respond to incoming calls take reliable messages and route to appropriate staff.
2. Effectively communicate using the District radio as needed.
3. Maintain a schedule of appointments and make travel arrangements for department staff as needed.
4. Make meeting arrangements for department activities including preparing materials scheduling and setting up facilities and arranging equipment.
5. Receive sort and distribute mail and other documents to department staff.
6. Maintain confidentiality of information.
7. Follow district safety protocols and emergency procedures.
8. Comply with policies established by federal and state laws and regulations and local board policy.
9. Perform other duties as assigned.