Office Professional 2 (,)
Office Professional 2 (,)
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Job Description
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
What Youll Do:
The Bureau of Vital Statistics operates a statewide system for the registration of births deaths and other vital events that happen within the state of Ohio. We are currently seeking two experienced office professionals to fulfill record orders and requests for certified birth and death certificates. This job entails the following tasks:
- Ensures records (e.g. birth death fetal death) are correct and utilizes proper procedures to adjudicate
Correct database information when a discrepancy exists Checks accuracy of indexed birth data by cross referencing data between Vital Statistics (VS) applications (e.g. Vital Vision IPHIS/EDRS OnBase) and received adoption registry documentation in order to match with an adoption file Compares original vital record with change document requests (e.g. legal name changes data completion requests amended birth and death certificates supplemental name reports court ordered legal changes affidavits) Verifies accuracy and completeness of information prior to processing Operates scanning equipment to assign state certificate file numbers on certificates and/or to image vital records and change documents to database Responds to routine questions using systems to track pending correspondence and amendment requests
6 mos. trg. or 6 mos. exp. in using personal computer & related business office software; 6 mos. trg. or 6 mos. exp. in office practices & procedures.
-Or 6 mos. exp. as Office Professional 1 12141.
-Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Clerical & Data Entry
Technical: Customer Service Records Management Operational and Administrative Support
Professional: Customer Focus Attention to Detail Confidentiality
EDUCATIONAL TRANSCRIPT REQUIREMENTS:
Official educational transcripts are required for all post-high school educational accomplishments coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.
Please note that a transcript is considered official only if it is an original copy from the educational institution and includes an institutional watermark ink stamp or embossed stamp. Transcripts printed from the institutions website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entitys award of a putative degree.
ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.
Unless required by legislation the selected candidate will begin at Pay Grade 26 Step 1 of the union OCSEA Pay Range Schedule ($20.28 per hour) with an opportunity for pay increase after six months ($20.71) of satisfactory performance and then a yearly raise thereafter.
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience education and/or training related to the job duties assessment of these criteria may be conducted to determine the applicants who are interviewed.
STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.
BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.
Office Professional 2
About Us:
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
