Personal Assistant to CEO
Personal Assistant to CEO
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Job Description
Position Overview
The Personal Assistant (PA) to the CEO provides high-level administrative operational and strategic support to the Chief Executive Officer of Doctoral Business School Name. This role requires exceptional organizational skills discretion and the ability to manage complex schedules communications and projects in a fast-paced academic environment. The PA serves as a key liaison between the CEO and internal/external stakeholders ensuring seamless operations and enabling the CEO to focus on strategic leadership and institutional priorities.
Key Responsibilities
Administrative Support
Manage the CEOs calendar scheduling meetings appointments and travel arrangements with precision and adaptability to shifting priorities.
Prepare organize and maintain confidential documents reports and correspondence for the CEO including board meeting materials and strategic plans.
Coordinate logistics for meetings conferences and events including room bookings catering and technology setup.
Screen and prioritize incoming communications (emails calls and inquiries) responding on behalf of the CEO when appropriate.
Stakeholder Engagement
Act as the primary point of contact between the CEO and faculty staff students alumni donors and external partners maintaining professionalism and diplomacy.
Facilitate communication with board members academic leaders and external stakeholders ensuring timely follow-ups and relationship management.
Represent the CEOs office in interactions with internal and external audiences upholding the institutions reputation and values.
Project and Operational Support
Assist in coordinating special projects initiatives or events led by the CEO such as fundraising campaigns academic conferences or strategic planning sessions.
Track progress on key initiatives ensuring deadlines are met and providing updates to the CEO.
Conduct research and compile data or briefings to support the CEOs decision-making presentations or speeches.
Travel and Event Management
Plan and manage domestic and international travel itineraries including flights accommodations and ground transportation.
Organize high-profile events such as executive retreats board meetings or commencement ceremonies ensuring flawless execution.
Confidentiality and Discretion
Handle sensitive information with the utmost confidentiality and professionalism adhering to institutional policies and legal requirements.
Maintain discretion in all interactions particularly when dealing with high-level stakeholders or proprietary information.
Qualifications :
Required
Bachelors degree in business administration communications or a related field (or equivalent experience).
Minimum of 3-5 years of experience as a personal assistant executive assistant or similar role preferably in an academic nonprofit or corporate environment.
Exceptional organizational and time-management skills with a proven ability to prioritize and multitask effectively.
Strong written and verbal communication skills with a professional and polished demeanor.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and calendar management tools.
Ability to work independently exercise sound judgment and maintain confidentiality.
High level of emotional intelligence adaptability and interpersonal skills to engage with diverse stakeholders.
Flexibility to work outside regular business hours as needed including occasional evenings or weekends.
Preferred
Experience in higher education or a doctoral-level academic institution.
Familiarity with project management tools (e.g. Asana Trello) or CRM systems (e.g. Salesforce).
Knowledge of academic governance board operations or fundraising processes.
Multilingual skills or experience working in a global or multicultural environment.
Key Competencies
Attention to Detail: Ensures accuracy in scheduling documentation and communications.
Proactivity: Anticipates the CEOs needs and takes initiative to address them.
Discretion: Maintains confidentiality and handles sensitive matters with care.
Problem-Solving: Navigates complex situations and resolves issues efficiently.
Professionalism: Represents the CEO and institution with poise and integrity.
Work Environment
The role is based in Accra with occasional travel to support the CEOs engagements.
The position operates in a dynamic fast-paced environment requiring flexibility and responsiveness to the CEOs priorities.
Hybrid work arrangements may be considered subject to institutional policies.
Compensation and Benefits
Competitive salary commensurate with experience.
Comprehensive benefits package including health insurance retirement plans and paid time off.
Opportunities for professional development and engagement with a world-class academic community.
Additional Information :
Proposed Net Salary: Negotiable
Notice: At Wekplace we do take our qualifications seriously; hence candidates who do not meet the stated qualifications during our screening process will be rejected. Always remember Wekplace does not require any payment from job applicants whatsoever during our hiring process. Kindly call/WhatsApp Mary on (233) for follow-ups inquiries or reports or visit to know more about our company.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
