US Executive Assistant
US Executive Assistant
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Job Description
Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. Theres a seat at our table for you...
Are you an organized proactive and highly discreet professional who thrives in a fast-paced environment Were seeking a talented Executive Assistant to provide comprehensive high-level support to our Senior Leader(s). In this pivotal role youll be instrumental in ensuring seamless operations managing critical information and contributing directly to the success of our leadership team.
This position is onsite at our Kenosha WI distribution center.
Position Summary
As an Executive Assistant youll be the backbone of support for our senior leadership handling a diverse range of administrative and project-oriented tasks. Youll expertly manage complex calendars coordinate meetings and travel and prepare compelling presentations and reports. This role requires a deep understanding of organizational operations policies and personnel along with the ability to handle confidential and sensitive information with the utmost discretion. Youll leverage your independent judgment to prioritize plan and schedule work often taking the lead on special projects that contribute to our strategic goals.
What Youll Do: Key Responsibilities
- Executive Calendar Management: Proactively manage and prioritize dynamic calendars for department managers making informed judgments to ensure an efficient schedule and initiating necessary communications.
- Meeting & Event Orchestration: Skillfully coordinate all aspects of meetings conference calls and events including scheduling material preparation (agendas presentations) equipment setup and providing professional hospitality.
- Seamless Travel Coordination: Arrange comprehensive business travel logistics including flights ground transportation lodging and conference registrations along with meticulous compilation and submission of travel expenses.
- Communication Hub: Serve as the primary point of contact efficiently screening and directing calls managing messages monitoring emails and responding to inquiries with professionalism and accuracy.
- Financial Administration: Prepare detailed expense reports process invoices and actively monitor budget allocations to ensure financial accuracy.
- Professional Correspondence: Draft and compose high-quality correspondence memos presentations organizational charts and other confidential materials with precision and polish.
- Research & Analysis: Conduct thorough research perform data mining and analysis and potentially negotiate contracts or perform statistical analysis to support key initiatives.
- Departmental Initiatives: Plan and coordinate successful departmental events and meetings fostering a positive and productive environment.
- Guest Relations: Extend a warm and respectful welcome to all visitors ensuring a positive first impression.
- Confidentiality & Record Management: Maintain impeccable records and information ensuring strict confidentiality and data integrity at all times.
- Collaborative Partnership: Build and nurture effective working relationships across the organization fostering a spirit of teamwork and cooperation.
- Project & Task Support: Provide essential support for various projects and tasks as needed demonstrating flexibility and a proactive approach.
What Youll Bring: Skills & Qualifications
- Administrative Expertise: Strong knowledge of administrative and clerical procedures including advanced proficiency in word processing file management form design and office technology.
- Analytical Thinking: Ability to analyze information exercise initiative and apply independent judgment to daily tasks and decision-making.
- Problem-Solving: While working within established guidelines demonstrate a limited problem-solving responsibility referring to policies and practices for guidance.
- Mathematical Acumen: Foundational mathematical skills for ordering and analyzing information.
- Exceptional Communication: Outstanding active listening skills clear and effective verbal communication and superior written communication with a strong grasp of grammar composition and reading comprehension.
- Interpersonal Savvy: Demonstrated knowledge of customer service principles a strong service orientation and the ability to build and maintain positive relationships with diverse individuals.
- Self-Management: Highly self-directed with excellent time management and coordination skills. Possess the ability to recognize problems exercise discretion make sound judgments and maintain a calm and professional demeanor in stressful situations.
BE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU MATTERS TO US!
Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.
Equal Employment Opportunity is a matter of policy at Gordon Food Service Inc. and we are committed to a work environment in which all individuals are treated with respect and dignity.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age status as a protected veteran or status as a qualified individual with disability. If you require reasonable accommodation for any part of the application or hiring process due to a disability please submit your request to and use the words Accommodation Request in your subject line.
All Gordon Food Service locations are tobacco-free.
Gordon Food Service is a drug-free workplace and conducts pre-employment drug tests.
Employment Type
Full-Time
