Administrative Services Officer I
Administrative Services Officer I
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Job Description
DEPT OF TRANSPORTATION
Driving the future of transportation with a diverse and innovative team!
Administrative Services Officer I
*This position is open to current active State of Arizona employees only*
Address: Facilities Finance
1655 W. Jackson St. Phoenix AZ 85007
Salary Range: $46000.00 - $56000.00
Anticipated Salary: $51000.00
Grade: 19
Closing Date: 06/23/2025
This position on participates in purchasing activities against State and Agency contracts for the ASD ECD and MVD Divisions. Develops reports performs and audits cost analysis of group operations analyzes contracts. Participates in complex studies to solve procedural issues reviews and studies methods of operations and develops solutions to problems. Collaborates and consults with other agency managers and staff from all other Divisions to resolve business operational concerns; review data; develop compliance plans; and ensures that financial systems and procedures comply with accounting standards Federal regulations and State statutes.
This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
Direct purchasing activities against State/Agency contracts for ASD ECD and MVD. Communicates effectively with customers suppliers Procurement Accounts Payable to help resolve fiscal budgetary purchasing issues to ensure payments are processed/contractual procedures are followed.
Generate spreadsheets compile information prepare/update reports and perform cost analysis of group operations. Initiate critical thinking through investigative processes to develop and implement group improvements. Assists in the planning of future reimbursement rates and cost saving measures.
Manage/coordinate Property Loss Claims significantly increasing the efficiency of handling and processing purchase orders and invoices for claims. Consults with ADOA adjusters/ ADOT staff to make decisions on property claims/settlements. Process/monitor budget allocations of pcard transactions.
Knowledge of budgeting principles and fiscal management strategic planning methods to conduct research and compile findings oral and written communication techniques computer applications and software. Working knowledge of the Procurement Code with its application to the requisition of goods and/or services. Knowledge of State processes as they relate
to purchase orders purchase requests fiscal management and budgetary control invoices and procurement. Knowledge of Microsoft Office (Access Excel PowerPoint and Word).
Skill in research complex analysis strategic planning problem solving and conflict resolution. Proficiency in business math reading analyzing. Professional level interpersonal skills. Interpersonal communication to establish and maintain effective business relationships both internally and externally. Organizational management and problem solving.
Ability to employ advanced problem-solving skills apply rules and regulations fairly and consistently seek creative alternatives and formulate solutions adapt to changing conditions direct organizational programs and integration of strategic objectives articulate with clarity remain calm and professional in stressful situations inspire cooperation and confidence create a trusting environment. Complete difficult analytical work.
Two years administrative work experience in budget contracts and or purchasing preferred.
High School Diploma/GED
This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current valid class-appropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
Mandatory participation in the Arizona Retirement System (ASRS) is required.
For questions about this career opportunity please contact ADOT Human Resources Recruitment via email at or phone call at option 2.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
