Office Assistant
Office Assistant
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Job Description
Job Details
Description
Overview:
If you are passionate about supporting a team of intellectually curious colleagues who bridge the gap between education and real-world problem we are seeking an Office Assistant at the Institute for Humane Studies and Mercatus Center at George Mason University. This role will assist with the efficient administration of an office environment for approximately 300 people at one main office in Arlington and a satellite location in Fairfax. The Office Assistant is responsible for front office activities (including reception) mail maintenance of break rooms and shared spaces and additional facilities functions as needed.
Primary Responsibilities:
The essential functions of the Office Assistant includes but is not limited to the following:
- Reception & Communication
- Greet and assist visitors creating a warm and professional first impression.
- Answer all incoming calls during business hours and route to the appropriate person or voicemail.
- Communicate building needs and coordinate services (e.g. HVAC cleaning) with Lincoln Property staff for regular and after-hours events.
- Mail & Deliveries
- Receive sort and distribute incoming mail and packages daily.
- Coordinate time-sensitive mail including express and special deliveries.
- Organize pickups and deliveries for outgoing shipments.
- Office & Facilities Support
- Prepare offices for new hires before and after arrival ensuring all supplies are in place.
- Order receive and store office and break room supplies; restock as needed.
- Perform weekly checks of shared spaces: clean refrigerators restock conference room supplies and clean whiteboards.
- Conduct a monthly maintenance check of all office areas and report findings to the Office Manager.
- Support the Office Manager with office-related projects and administrative tasks as assigned.
- Collaboration & Communication
- Attend GMU operations meetings on behalf of the Office Manager.
- Take detailed notes and provide timely updates to keep the Office Manager. informed of relevant discussions and decisions.
- Additional Support
- Assist the Office Manager with special projects event logistics vendor coordination or other duties as assigned to ensure smooth operations.
Physical Demands:
- Ability to talk hear stand walk use hands and reach with arms regularly.
- Must be able to lift office supplies or packages weighing up to 20 pounds.
Position Type/Expected Hours of Work:
- This is a full-time in-office role with standard hours of MondayFriday 8:30 AM5:30 PM (with a one-hour lunch break).
- Occasional early arrivals or late departures may be required based on business needs or special events.
Qualifications
Minimum Qualifications:
- Exceptional customer service skills with a can-do attitude.
- Excellent communication skills both written and verbal.
- Strong organizational skills and attention to detail.
- Ability to manage time effectively and prioritize tasks.
- Proficiency with standard office equipment: phones computers copiers filing systems etc.
- 23 years of administrative or office support experience preferred.
EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender national origin disability status protected veteran status or any other characteristic protected by law.
Employee Benefits: Salary is competitive and will be commensurate with experience. In addition Mercatus provides excellent benefits to all individual employees including full health and dental coverage flexible spending accounts long-term disability and life insurance a 403(b) retirement savings program parking/travel benefits and twelve free credits per year at George Mason University.
About the Mercatus Center at George Mason University: For over 40 years the Mercatus Center at George Mason University has been the worlds premier university source for market-oriented ideasbridging the gap between academic ideas and real-world problems. A university-based research center Mercatus works to advance knowledge about how markets work to improve our lives by training graduate students conducting research and applying sound economics to offer solutions to societys most pressing problems.
Employment Type
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