Administrative & Pupil Auditing Manager

QUALIFICATIONS:

• BachelorsDegree in Office Administration and/or a minimum of 5 years of management-level office experience with school office experience preferred.
• Expert knowledge of computers and software applications especially the Microsoft Office Suite and Google Apps.
• Ability to handle confidential information.
• Experience with supervision of personnel.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Responsibility of employee to obtain and maintain all training(s) certificate(s) approval(s) etc. and provide documentation to the business office before expiration date of said document(s).
• Must be able to lift up to 20 pounds.
• Required to have a physical presence at the designated job site each scheduled work day.
• Must have regular and reliable job attendance performance and the physical ability to do the job.

RESPONSIBILITIES:

1. Provide guidance and leadership to the Superintendent.
2. Provide leadership as the primary point of contact on all matters pertaining to the Office of the Superintendent.
3. Plan coordinate and maintain an up-to-date schedule for the Superintendent.
4. Work closely and effectively with the Superintendent to keep him/her well informed of upcoming commitments and responsibilities following up appropriately.
5. Communicate accurately and effectively with other ISD department directors staff board members district superintendents families and the community.
6. Serve as the Superintendents administrative liaison to the ISD Board of Education.
7. Direct supervise and evaluate the front desk office assistant including coordination of work schedules and office procedures facilitation of regular meetings and approval of weekly timesheets for payroll.
8. Facilitate monthly office assistant meetings
9. Assist and answer office assistant questions as needed.
10. Maintain up-to-date knowledge of the requirements for special education permits and approvals for the ISD to ensure state and federal reporting requirements are met.
11. Act as pupil accounting county auditor.
12. Provide pupil accounting support to county staff as authorized by board policy administrative regulations and contractual agreements. Assume responsibility for results of duties delegated to staff.
13. Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters including distribution of meeting materials and other communications.
14. Coordinate the biannual election of board members in conjunction with the County Clerk as required by state law.
15. Participate as an active member of the ISD Administrative Team including coordination of meeting agendas accurate meeting notes and follow-up on items requiring further action.
16. Assist the County Superintendents Association with coordination of meetings communication and other projects as required.
17. Research prioritize and follow-up on a wide variety of topics and special projects including those of a sensitive or confidential nature to successful completion within the required timelines.
18. Gather and maintain knowledge of the requirements for state reporting pupil accounting and pupil auditing includinglegal mandates and administrative rules related to school aid funding.
19. Participate in meetings workshops and seminars for the purpose of gathering information required to perform functions associated with pupil accounting and auditing.
20. Coordinate the Section 25e state reporting process related to students who transfer between districts between the count days.
21. Coordinate the annual audit of the Graduation and Dropout (GAD) Application to ensure state and federal reporting requirements are met.
22. Coordinate the Schools of Choice program in St. Joseph County to ensure compliance with requirements in the State Aid Act.
23. Manage the truancy process for the ISD and local districts in collaboration with county courts and law enforcement.
24. Provide assistance to the County School Board Association as requested.
25. Maintain an updated County School Board Association Directory.
26. Manage and organize countywide School Board Association meetings in conjunction with the SBA Executive Committee.
27. Assist and back up the SCECH Coordinator as needed.
28. Assist and back-up other ISD office assistants as needed.
29. Perform other duties as assigned by St. Joseph County ISD Administration.

REPORTS TO: Superintendent

PERFORMANCE APPRAISALS: Superintendent

TERMS OF EMPLOYMENT: This is a 260-day position. Salary and other conditions of employment established by the Board of Education.

Required Experience:

Manager