Purchasing Card Program Specialist
Purchasing Card Program Specialist
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Job Description
Purchasing Card Program Specialist
This position is responsible for the day-to-day management of the organizations purchasing card program which includes corporate and program purchasing needs as well as fleet vehicle fuel purchasing ensuring program policies and procedures align with the organizations fiscal accountability standards and creating a system of customer service that helps to facilitate the organizations purchasing card needs.
Essential Job Functions
- Create and maintain policies and procedures of the purchasing card program (including fleet vehicle fuel purchasing) that foster an environment of accountability for card issuance maintenance purchasing limits and submission of support for purchases.
- Independently evaluate requests for new purchasing cards or program participants and recommend if appropriate for authorization based on the program policies and procedures.
- Independently evaluate requests for program limit changes both for temporary time frames and for permanent changes and authorize such changes up to a maximum change of $2000.
- Create an environment of good customer service in response to program participant questions or purchasing difficulties.
- Ensure support for transactions for each statement cycle is submitted according to the established procedures and complies with organizational purchasing policies. Work with administrative resources in the Finance Department to create a system of electronic filing of all transactional support.
- Work with program participants to resolve outstanding transaction support items by adhering to organizational policies which includes outreach participant supervisor involvement temporarily denying access to purchasing card privileges and/or seeking reimbursement to the organization for transactions made that were not approved supported with a receipt or deemed to be for a legitimate business purpose.
- Analyze purchasing card statements for patterns of inconsistent or potentially fraudulent transactions and elevate those concerns to the AP Manager or Controller for resolution.
- Routinely meet with the Program Operations teams of the organization to update purchasing program successes and challenges in their areas including providing information for missing transactional support.
- Provide training to all new purchasing card program participants to include online system orientation and instructions for proper coding of transactions and expected timelines for completing and submitting transaction support.
Minimum Qualifications
- High school diploma or GED; Associate degree inAccounting or other business-related field preferred.
- 3 years experience in finance or accounting/bookkeeping or organizational purchasing; or any combination of training and experience which provides the required knowledge skills and abilities.
- Moderate Level Microsoft Excel Skills Customer Service Basic Microsoft Office Skills
- Corporate or Purchasing Credit Card System Management; preferred
COMPENSATION
Starting at $21.74 up to $31.49/ hr.; commensurate with experience and qualifications
EMPLOYEE BENEFITS
- Medical dental and vision
- Flexible Spending & Health Savings Accounts
- 401(k) including an employer match
- Generous Paid Time Off plan
- Education Assistance
- Life Insurance
- Employee Assistance Program (EAP)
- Short-term disability (STD)
- Long-term disability (LTD)
- As Grafton is a 501(c)(3) non-profit you may be eligible for federal student loan forgiveness
If you have issues applying or have any questions about this position please reach out to us at
Grafton is an equal employment opportunity employer and tobacco-free workplace.
#PROFGrafton
Required Experience:
Unclear Seniority
Employment Type
Full-Time
