Junior Financial and Administrative Assistant ()
Junior Financial and Administrative Assistant ()
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Job Description
In your role you will support the onsite Regional District Manager to support and manage over all accounting operational functions for our Facilities Management team. You will support the following duties:
Operational Responsibilities
- Create Purchase Orders from Building Operator requests Maximo/P2P
- Send Purchase Orders to Vendors upon approval.
- Receipt Purchase Orders upon completion of work Maximo/P2P
- Process vendor invoices via Fiori
- Maintain Budget tracking according to Purchasing activity
- Communicate with vendors regarding payments POs work performed etc.
- Communicate with Operators regarding Work Order and Purchase Order activities.
- Maintain Maximo database to ensure Work Orders and Purchase Orders accurately reflect operational activities.
- Work with GM to determine budgets and performance against budget.
- Prepare and present financial performance data quarterly with client (Quarterly Business Review).
- Attend and participate in client meetings regarding financial contractual items.
- Prepare monthly invoicing package for client adhere to approval process prior to submission to client AP.
- Monitor track and process Special Project invoicing for client. This activity is done through a separate client PO and must be tracked separately from Operations. Invoices are created via UFS on an ad-hoc basis based on monthly Special Project Activities.
- Track and follow up on Client AR; ensure up-to-date and accurate.
- Track and update Sodexo budget and forecast for client account each month.
Qualifications :
- 2-3 years related professional experience including experience in a financial or accounting role admin support
- Administrative/Business or accounting education
- Business orientation Strong financial acumen including operational and financial planning
- Proficient MS Office (Word Excel)
- Maximo is a strong asset
- Excellent communication (written oral)
Additional Information :
What Makes Sodexo Different:
Working with Sodexo is more than a job; its a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition we offer:
- Flexible work environment
- Competitive compensation & great employee benefits
- Training and development programs
- Countless opportunities for growth
- Corporate responsibility & sustainability
- An award-winning employer for Sustainability Diversity & Inclusion Corporate Social Responsibility and much more. View Sodexos latest awards here
- And so much more!
Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin race religion ethnic group age disability gender sexual preference sexual or gender identity status as a veteran or any other federal provincial or local protected class.
We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.
Sodexo is committed to providing a safe and healthy working environment for our team members customers clients contractors business partners guests and members of the public with whom we regularly interact. We require that all new hires in hospitals long term care facilities and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.
Instagram: @SodexoCanadaCareers
Twitter: @SodexoJobsCA
LinkedIn: Sodexo Canada Careers
Facebook: Sodexo CA Jobs
Sodexo SJS
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
