College of Fine Arts and Design - Administrative Specialist II
College of Fine Arts and Design - Administrative Specialist II
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Job Description
Job Details
Description
Position Classification:
Regular full-time hourly non-exempt and benefit-eligible staff position. For more benefit information visitWhy Work at UCO
General Schedule:
Position typically works 40 hours per week Monday through Friday 8am - 5pm.
College Overview:
Founded in 2001 the College of Fine Arts and Design (CFAD) at the University of Central Oklahoma is a hub for artistic excellence and innovation in arts education. CFAD blends the tradition of Oklahomas oldest public institution with a forward-thinking approach to the arts in the 21st century.
The college emphasizes student-centered learning through faculty mentorship fostering leadership creativity and global awareness. With a strong commitment to a welcoming and respectful community CFAD supports the holistic development of artists educators scholars and creative professionals.
Home to six academic unitsArt Dance Design Theatre Arts Music and the Academy of Contemporary MusicCFAD hosts more than 200 performances and exhibitions annually providing students with rich opportunities for artistic growth and interdisciplinary collaboration.
The college maintains specialized accreditations from NASM NASAD NAST and CIDA. Learn more at Overview:
Provides administrative support for a large division or college managing day-to-day operations and coordinating projects. Oversee office procedures communications and handle confidential information. Supports leadership with the preparation and submission of administrative processes. Interprets policies resolves complex issues and ensures deadlines and quality standards are met. May supervise staff or student workers.
Essential Duties and Responsibilities:
Serves as primary assistant to the Dean managing the calendars scheduling meetings and screening communications.
Prepares meeting materials and maintains official correspondence and records.
Assists with faculty review processes including tenure promotion evaluations and elections.
Maintains and updates personnel files and Deans Office databases; prepares reports as needed.
Acts as liaison between the Dean and internal/external stakeholders; ensures timely communication and adherence to university deadlines.
Provides support for department chairs and administrative staff; may train or mentor administrative personnel.
Coordinates data collection and reporting analyzes data and distributes mail and internal documents.
Serves as building captain for Evans Hall and handles other duties as assigned.
Qualifications/Experience Required:
Bachelors degree in a related field and 3 years of relevant experience or 7 years of equivalent professional experience.
Qualifications/Experience Preferred:
Experience in higher education.
Knowledge/Skills/Abilities:
Proficiency in Microsoft Office (Word Excel Access PowerPoint Publisher Outlook).
Demonstrates a technology-driven approach to administrative tasks utilizing digital tools and systems to enhance efficiency and accuracy.
Strong communication interpersonal and organizational skills.
Ability to manage multiple priorities work independently and handle confidential information.
Exercises sound independent judgment and discretion in decision-making.
Familiarity with university policies and academic processes.
Strong attention to detail discretion and professionalism.
Effective in team environments and across broad populations.
Capable of working under pressure and meeting deadlines.
Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Application Should Include:
Cover Letter Resume List of 3 Professional References
Required Experience:
Unclear Seniority
Employment Type
Full-Time
