Administrative Assistant (Summer Program)

ORGANIZATION DESCRIPTION

Founded in 1965 the Chinese-American Planning Council Inc. (CPC) aims to promote the social and economic empowerment of Chinese American immigrant and low-income communities. Today CPC is the nations largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City including early childhood education school-age care youth services workforce development community services and senior services. CPC strives to be the premier social service and leadership development organization. In 2017 CPC launched Advancing Our CommUNITY its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community members. In 2022 our core programs and emergency services reached 200000 people living in all five boroughs and all 51 city council districts. In the summer of 2022 CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information please visit: SUMMARY

CPC hosts a summer program that serves students from grades K-5 each year (ages 5-12). The goal of the program is to support students in all learning areas including intellectual academic physical social and emotional growth. The program offers creative and structured activities to strengthen participants academic skills and incorporates the disciplines of science technology engineering and mathematics (STEM) in a variety of projects as well as art and physical activities.

The summer programs will be located at the following sites from July 2 2025 until August 15 2025 (program locations are subject to change):

Summer Rising

• PS 2: 122 Henry Street Room 109 New York NY 10002
• PS 124: 143 Baxter Street New York NY 100013
• PS 130: 143 Baxter Street New York NY 100013
• PS 20: 142-30 Barclay Avenue Flushing NY 11355
• PS 153: 1970 Homecrest Avenue Brooklyn NY 11229

SACC Summer Program

• Chrystie Street: 115 Chrystie Street 1st Floor New York NY 10002

JOB SUMMARY

Reporting to the on-site Supervisor and Program Director the part-time Administrative Assistant at PS 20 is responsible for the organization and coordination of office operations procedures and resources to ensure optimal efficiency of the program and Agency.

ESSENTIAL RESPONSIBILITIES

• Perform a variety of administrative duties requiring comprehensive knowledge of the program including but not limited to registration of students for services and scheduling program activities through DYCD Connect.
• Produce letters reports and memorandums schedule meetings and appointments and maintain staff and student files and records.
• Document student attendance and incidents in compliance with program rules and agency policies.
• Prepare budgets create check requests and track expenditures.
• Act as a liaison between the finance department and program.
• Maintain an organized office in terms of paperwork including financial and personnel files and take responsibility for upkeep of office equipment materials and appearance of office; monitor office inventory and order supplies as needed.
• Effectively communicate with families and community members verbally and in written form throughout the program.
• Answer phone calls and assist community members or direct calls to appropriate personnel as needed.
• May train and supervise other clerical personnel
• Oversee assigned Work Learn Grow participants/SYEP participants/Volunteers
• Other duties as assigned by the Supervisor and/or Program Director.

QUALIFICATIONS

Education and Experience:

• Must have the knowledge and proficiency in the use of technology.
• Knowledge of clerical practices and procedures.
• Proficiency in Microsoft Office applications.

Skills and Competencies:

• Excellent communication organizational and interpersonal skills.
• Strong social and emotional maturity and behavioral management skills.
• Knowledge of the principles of positive youth development.
• Strong leadership collaborative and diplomacy skills.
• Bilingual in English and Mandarin or Spanish a plus.

Additional Requirements:

• Hiring for this position is subject to clearance by the Statewide Central Database Register and Staff Exclusion List.
• Fingerprinted by both NYC Department of Education and NYC Department of Health.

COMPENSATION & BENEFITS OVERVIEW

• $18.00 - $21.00 per hour; 35 hours per week through August 15 2025.
• CPC offers eligible seasonal staff members mandatory benefits including paid New York State sick time

HOW TO APPLY

Interested individuals should submit their resume along with a cover letter addressed to Crystal Beddoe when applying online via CPCs website: or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse equitable and inclusive workplace and strongly encourages women BIPOC immigrants LGBTQ individuals with disabilities and veterans to apply.