Office Specialist 1 â 2 permanent positions!
Office Specialist 1 â 2 permanent positions!
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Salary Not Disclosed
1 Vacancy
Job Description
Initial Posting Date:
06/13/2025Application Deadline:
06/22/2025Agency:
Employment DepartmentSalary Range:
3429.00 - 4207.00Position Type:
EmployeePosition Title:
Office Specialist 1 2 permanent positions!Job Description:
The Office of Administrative Hearings is hiring for two Office Specialist 1 positions.
The Office of Administrative Hearings is responsible for conducting administrative hearings for most state agencies in the State of Oregon. Our mission is to serve the public by providing impartial fair and efficient contested case hearing services for agencies businesses and individual Oregonians. Every day our staff of dedicated professionals provides hearing services for Oregonians throughout the state regarding issues that affect their daily lives their businesses and their professions. Please let us know if you need a reasonable accommodation.
WHAT YOU WILL DO:
- The primary purpose of this position is to serve as the receptionist in the Tualatin or Eugene OAH office. This position provides customer service to the public and hearing participants. Provides front line support to the Office of Administrative Hearings operations. Duties include clerical and support functions such as: opening and closing the office daily receptionist duties answering telephones filing documents processing incoming and outgoing mail processing incoming faxes copying and scanning documents ordering supplies loading copy machines checking out equipment and other general office duties as needed.
- Performs tasks for vehicle upkeep as directed by manager. This may include taking vehicle in for service or car wash. On a monthly basis gather mileage sheets for vehicles and forwards information to the Salem point of contact. Request service for office machines.
For a complete review of the position and responsibilities please click here.
WHAT WE ARE LOOKING FOR:
Required Minimum Qualifications
- One year of general clerical experience that includes keyboarding word processing or other experience generating documents; OR
- An equivalent combination of experience and college coursework or training in a general office occupation.
- This position will require travel including to multiple Office of Administrative Hearings offices throughout the state. Employee is required to possess and maintain a valid drivers license with an acceptable driving record to check out a State vehicle.
Desired Attributes
- Commitment to valuing diversity and promoting inclusion.
- Teamwork: Display a willingness to help others put forth effort to help others stay calm in tense situations and communicate openly and directly with other team members.
- Responsibility: Demonstrated responsibility for your own actions and a commitment to performing assigned tasks. Ability to comply with requirements regarding sensitive and confidential data.
- Thoroughness: Ability to be accurate; finding and correcting errors; and maintaining order in work and personal affairs.
- Willingness to Learn: Demonstrated ability of being open to new experiences seeking both positive and negative feedback looking back on past experiences and considering alternate courses of action and finding patterns and order in complex information.
- Adaptability and Resilience: Ability to be comfortable with changing or uncertain environments. Ability to remain professional calm and adapt communication style with diverse customer needs or customers that are frustrated upset or critical.
WHATS IN IT FOR YOU:
- A workplace that balances productivity with enjoyment and encourages learning and mentoring.
- Rewarding work in a dynamic and creative environment with colleagues who are passionate about public service.
- Work/life balance 11 paid holidays a year and a competitive benefits package.
- Public Service Loan Forgiveness opportunity!
- Get There - Oregons easy-to-use carpool matching tool and trip planner.
HOW TO APPLY:
- Required: Attach a resume. Please upload your documents in the Resume/Cover Letter section of the application. In addition to your related work experience and education we will use the desired attributes and required minimum qualifications to determine who to interview.
- External Applicants: Click on the Apply link above to fill out the online application and submit by the posted closing date. Please use your preferred name on application materials.
- Current State of Oregon employees (this includes temporary employees): Apply through your employee Workday account. Please ensure the work history in your applicant profile is up-to-date and reflects your current position.
- Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference. These questions are necessary to complete the application process.
ADDITIONAL INFORMATION:
- This position is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill current and future Permanent Limited Duration Job Rotation and Temporary vacancies as they occur.
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details.
- Salary Determination: The information in your Workday profile will be used to complete an equal pay assessment to determine salary placement upon hire.
- Veterans: Eligible veterans who meet the qualifications will be given veterans preference. For more information please visit Veterans Resources.
- United States Employment Eligibility: The Office of Administrative Hearings does not offer visa sponsorship. Within three days of hire all applicants will be required to complete the US Department of Homeland Securitys Form I-9 confirming authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet Agency employment eligibility standards. The Office of Administrative is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 2) for employment verification.
WORK LOCATION INFORMATION:
This position will report to the Tualatin or Eugene OAH office and is not suitable for remote or hybrid remote work.
Note: This position will require travel including to multiple Office of Administrative Hearings offices throughout the state. Employee is required to possess and maintain a valid drivers license with an acceptable driving record to check out a State vehicle.
CRIMINAL RECORDS CHECK:
The Office of Administrative Hearings is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion criminal background check policies shall be job related and consistent with business necessity. For positions with authorized access to FBI Criminal Justice Information Services (CJIS) information a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted please read our Criminal Record Check Policy or contact us at the number below with any questions. Note: This position has been designated to have authorized access to Criminal Justice Information Services (CJIS). To verify identification the successful candidate will be subject to a criminal background check which may require a fingerprint-based background check as a condition of employment.
CONTACT INFORMATION & HELPFUL LINKS:
If you have questions about the position or need an alternate format to apply please contact us at ; . Please be sure to include the job requisition ID number.
Guidance our hiring managers use: Equity and Inclusion RecruitmentQuestions and Gender Identity and Expression Procedure!
Reasonable Accommodations Veterans Resources How to Set Job Alerts Workday Applicant FAQ
Interview Scoring Criteria used during recruitment What You Need to Know to Get the Job
Come for a job. Stay for a career. Make a difference... for a lifetime!
The Office of Administrative Hearings is an Equal Opportunity Affirmative Action Employer Committed to Workforce Diversity. At the Office of Administrative Hearings we foster fairness equity and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race color national origin religion sex sexual orientation gender identity marital status age veteran status disability or status as a victim of domestic violence harassment sexual assault or stalking. This applies to every aspect of our employment practices including recruitment hiring retention promotion and training.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
