Administrative Specialist II
Administrative Specialist II
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$ 44704 - 71108
1 Vacancy
Job Description
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
IncidentReports-Incoming Incident Reports are processed correctly.
Responsibilities includebut not limited to: ascertaining if other agencies or departments are toreceive a copy and if so forward the same. IF an Incident Report involvesjuvenile referral(s) a copy is sent to Juvenile Services. When an IncidentReport documents the firing of a Department weapon for disposing of an injuredanimal a copy of the Incident Report is forwarded to LA.S Maintain OPS23 andfollow the retention scheduled for this file.
At times incidentsoccur where a Uniform Criminal/Civil Citation Forms DC28 & DC31 wereissued. In cases concerning a juvenile 29rcehle consuming an alcohol beveragea Juvenile Civil Citation is Issued. Unitor Criminal Civil Citations are alsoissued for adults who are underage or if an adult purchases alcohol for anunderage subject.
Citations are written withregard to the current tobacco regulations. With reference to juveniles thisposition is to ensure Juvenile Services receives the citation along with a copyof the Incident Report. For adults the District Court is sent the citation ona transmittal form and the States Attorneys Office is sent the citation witha copy of the Incident Report. If it is a juvenile the citation with a copy ofthe Incident Report is sent to Juvenile Services. This position is to assurethat the personnel with the responsibility for UCR statistics are given a countat the end of each month on how many Uniform Criminal/Civil Citations have beenissued for what reason and whether they were juvenile of adult. Incident reportsare also initiated for found property sick and/or injured persons.
Automated Incident ReportingFile and the Speed Survey File is kept in a book in the Admin Specialistsoffice for reference.
Processing ofExpungements. Keep expunged records retained in a secure location. Retainrecords as outlined by Department policy.
Maintain the ExpungementLedger. Complete the execution of Expungement Orders within the required each expungement folder including the date expunged and date to bedestroyed (per Dept policy) Ensure a Supplement Report is generated for eachexpungement stating the record was expunged (including the petitioners nameand the date of expungement). Complete and send out a Certificate: ofCompliance (letter) to the petitioner and their attorney (WhereApplicable).
Other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff clerical clerical technical or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preferred Qualifications:
1. Experience with MD Court System/States AttorneyOffice along with proven written and verbal communication with those entities
2. Experience with Google Applications specifically Google Sheets andMS Office
LICENSES REGISTRATIONS AND CERTIFICATIONS
Employees in thisclassification may be assigned duties which require the operation of a motorvehicle. Employees assigned such duties will be required to possess a motorvehicle operators license valid in the State of Maryland
SPECIAL REQUIREMENTS
SELECTION PROCESS
Only candidates who meet theminimum qualifications will be considered for this classification. Thereforeit is essential that you provide complete and accurate information on yourapplication. Successful candidates will be placed on the Eligible Listcategorized as BEST QUALIFIED BETTER QUALIFIED OR QUALIFIED and remaineligible for consideration for at least one year from the date of list will be used by the hiring manager to select employees.
It is important that all experience be fully documented.Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.
PLEASE FILL OUT THE APPLICATION COMPLETELY.
The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.
Clearly describe your qualifications in detail. Credit cannot be given for education training experience knowledge skills and abilities that you fail to indicate.
Do not leave any answer spaces blank; if a question does not apply write N/A.
Although you may attach a resume to further describe your qualification it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write see resume in your work history or responses to supplemental questions.
Failure to comply with these instructions may result in disqualification.
Read the Job Announcement carefully for specific filing instructions supplemental questions and final filing dates.
EXAMINATION PROCESS
The examination will consist ofa rating of your education training and experience related to the requirementsof the position. You may be required to complete a qualifications supplementor the rating may be based on your application. Report all experience andeducation that is related to this position. Applicants may be given a physicalexamination and will be subject to an interview background investigationpolygraph examination and substance abuse testing.
BENEFITS
FURTHER INSTRUCTIONS
NOTE: Currently applicants arelimited to uploading one file. As a result it is strongly urged that thoseapplying upload ALL required and additional documents (undergraduate andgraduate transcripts resumes etc.) as one file. If you are unable to applyonline you may submit an application via mail. The Maryland State ApplicationForm can be found online.
*If you have any questionsabout this recruitment please contact the Maryland State Police at.
*TTY Users: Call Maryland Relay
*We thank our Veterans fortheir service to our country and encourage them to apply
*As an equal opportunityemployer Maryland is committed to recruiting retaining and promotingemployees who are reflective of the States diversity
*Bilingual applicants andpeople with disabilities are encouraged to apply
Completed applicationsrequired documentation and any required addendums may be mailed to:
Maryland State Police - HumanResources Division
1201 Reisterstown Road
Pikesville Maryland 21208
ATTN: Amirah VonHendricks
Required Experience:
Unclear Seniority
Employment Type
Full-Time
