Disbursements Manager
Disbursements Manager
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$ 6000 - 75000
1 Vacancy
Job Description
Job Details
Description
Claflin University a premier historically Black university and liberal arts institution seeks a detail-oriented and experienced Disbursements Manager to oversee and manage all aspects of payroll accounts payable and student refunds. Reporting directly to the Assistant Vice President/Controller the Disbursements Manager ensures timely and accurate processing of financial disbursements in compliance with institutional policies federal and state regulations and industry best practices.This position plays a key role in maintaining fiscal responsibility enhancing operational efficiency and supporting the financial well-being of employees and students.
Essential Duties and Responsibilities
- Direct and manage all disbursement operations including Payroll Accounts Payable and Student Refunds.
- Ensure accurate and timely processing of bi-weekly and monthly payrolls including applicable tax withholdings and benefit deductions.
- Oversee the processing of vendor invoices purchase orders travel reimbursements and other payables ensuring proper documentation and authorization.
- Manage the student refund process including disbursement of financial aid overages in accordance with federal regulations (e.g. Title IV) and institutional policies.
- Maintain compliance with IRS regulations including timely filing of W-2s 1099s and other required reports.
- Develop implement and monitor internal controls and procedures to ensure the integrity and efficiency of disbursement functions.
- Reconcile related accounts and investigate discrepancies; ensure accurate reporting to the General Ledger.
- Serve as liaison to Human Resources Student Financial Services and other departments to coordinate data and resolve issues related to disbursements.
- Prepare regular and ad-hoc reports related to payroll payables and refund activity for management review.
- Train supervise and evaluate disbursement staff promoting a culture of accuracy service and compliance.
- Support audits and compliance reviews by providing documentation and responding to inquiries.
- Recommend and implement improvements in systems procedures and policies; ensure optimal use of ERP system (Jenzabar).
Qualifications
Education and Experience
- Bachelors degree in Accounting Finance Business Administration or a related field required.
- Minimum of 35 years of progressively responsible experience in payroll and/or accounts payable preferably in a higher education or nonprofit setting.
- Supervisory experience strongly preferred.
- Familiarity with federal payroll tax regulations and student financial aid refund processes is highly desirable.
- Experience with Jenzabar or similar ERP systems preferred.
Skills and Competencies
- Strong attention to detail organizational skills and ability to manage multiple priorities.
- Proficiency in Microsoft Excel and financial software.
- Excellent interpersonal and communication skills.
- Knowledge of relevant federal and state regulations related to payroll disbursements and student refunds.
- Ability to analyze and improve workflows and internal controls.
Work Environment and Physical Demands
- Standard office setting.
- Prolonged periods working on a computer.
- Occasional extended hours during payroll cycles fiscal year-end or audits.
Application Instructions
Interested applicants should submit a cover letter resume and contact information for three professional references.
Claflin University is an equal opportunity employer committed to fostering a diverse and inclusive academic community.
Required Experience:
Manager
Employment Type
Full-Time
