Edwards Campus - Events Specialist
Edwards Campus - Events Specialist
Posted on :
16-06-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
30% Event Day Coordination & Client Relations
Serve as the primary day-of contact for events overseeing check-ins beverage and linen setup and addressing client questions or concerns. Foster and maintain positive relationships with both internal and external clients to ensure successful events and promote repeat bookings. Act as a liaison between clients and key campus departments including Information Technology Campus Facilities Custodial Services and Security.
20% Cross-Department Collaboration
Coordinate with various campus departments to support and enhance recurring events such as the Rock Chalk Run SPS Graduation Tuesday Teas Earth Day and others.
15% Internal Event Development
Assist in planning and executing new internal events aimed at team development and staff recognition for the Edwards Campus community.
15% Scheduling & Calendar Management
Manage space scheduling for both internal and external clients. Respond to new client inquiries and maintain the events team calendar to ensure accurate scheduling and planning.
10% Inventory & Supplies Management
Oversee all event-related inventory including the organization maintenance and procurement of beverages linens and other supplies. Develop and maintain efficient internal processes to support event operations.
5% Direct Student Workers
Provide guidance to student workers during event beverage service setup and cleanup providing clear direction and ensuring quality service.
5% Other Duties as Assigned
Support the events team and campus operations through additional responsibilities as needed.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
Monday - Friday Varies with events 7am - 4pm varies with events
Contact Information to Applicants
Lauren Baxter
Position Overview
The Events Specialist reports to the Campus Events Manager and is responsible for executing day-of hospitality plans for both external revenue-generating events and internal campus events hosted by departments such as the Deans Office Community Engagement and Student Services. The successful candidate will build and maintain strong collaborative relationships with both internal and external constituents to ensure seamless event execution and client satisfaction.
This is a full-time on-campus position (40 hours/week) typically Monday through Friday with occasional evening and weekend events as required.
In addition to a competitive salary the University of Kansas offers a comprehensive benefits package including:
Additional Candidate Instruction
In addition to the online application the following documents are required to be considered for this position:
Application review begins Monday June 23rd 2025. and will continue until a qualified pool of applicants are identified.
Serve as the primary day-of contact for events overseeing check-ins beverage and linen setup and addressing client questions or concerns. Foster and maintain positive relationships with both internal and external clients to ensure successful events and promote repeat bookings. Act as a liaison between clients and key campus departments including Information Technology Campus Facilities Custodial Services and Security.
20% Cross-Department Collaboration
Coordinate with various campus departments to support and enhance recurring events such as the Rock Chalk Run SPS Graduation Tuesday Teas Earth Day and others.
15% Internal Event Development
Assist in planning and executing new internal events aimed at team development and staff recognition for the Edwards Campus community.
15% Scheduling & Calendar Management
Manage space scheduling for both internal and external clients. Respond to new client inquiries and maintain the events team calendar to ensure accurate scheduling and planning.
10% Inventory & Supplies Management
Oversee all event-related inventory including the organization maintenance and procurement of beverages linens and other supplies. Develop and maintain efficient internal processes to support event operations.
5% Direct Student Workers
Provide guidance to student workers during event beverage service setup and cleanup providing clear direction and ensuring quality service.
5% Other Duties as Assigned
Support the events team and campus operations through additional responsibilities as needed.
Disclaimer
The University of Kansas prohibits discrimination on the basis of race color ethnicity religion sex national origin age ancestry disability status as a veteran sexual orientation marital status parental status gender identity gender expression and genetic information in the universitys programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX Room 1082 Dole Human Development Center 1000 Sunnyside Avenue Lawrence KSTTY.
Work Schedule
Monday - Friday Varies with events 7am - 4pm varies with events
Contact Information to Applicants
Lauren Baxter
- Associates degree in Hospitality Management Communications Public Relations or a related field with a minimum of three (3) years of experience planning organizing and executing events OR a High School Diploma/GED equivalency and five years of relevant professional experience in event management.
- Minimum of two years customer service experience in a professional work environment with documented evidence in application materials of promptly resolving client inquiries and contributing to customer satisfaction.
- Experience collaboratingin a team environment as shown in application materials.
- Strong organizational skills and attention to detail as evidenced by application materials.
- Two years of experience using Microsoft Office applications (Word Excel PowerPoint).
- Excellent verbal and written communication skills as demonstrated in application materials.
- Bachelors degree from an accredited four-year institution in Communications Public Relations Marketing Business or a related field.
- Experience in developing and implementing programs along with managing constituent relations to support engagement communication and program success as evidenced in application materials.
- Application materials that clearly demonstrate professional experience reflecting the candidates ability to take initiative exercise sound judgment and maintain self-motivation. Examples may include leading projects implementing improvements making independent decisions or achieving results with minimal supervision.
- Experience with commonly used event management tools including 25Live for scheduling Microsoft Teams for collaboration and communication and Qualtrics for experience management and feedback collection as evidenced in application materials.
- Experience with purchasing goods and services managing vendor relationships and ensuring timely and cost-effective procurement as evidenced in application materials.
- Prior experience with and knowledge of University of Kansas policies and procedures as evidenced in application materials.
Position Overview
The Events Specialist reports to the Campus Events Manager and is responsible for executing day-of hospitality plans for both external revenue-generating events and internal campus events hosted by departments such as the Deans Office Community Engagement and Student Services. The successful candidate will build and maintain strong collaborative relationships with both internal and external constituents to ensure seamless event execution and client satisfaction.
This is a full-time on-campus position (40 hours/week) typically Monday through Friday with occasional evening and weekend events as required.
In addition to a competitive salary the University of Kansas offers a comprehensive benefits package including:
- Up to 176 hours of paid vacation annually
- Up to 96hours of sick leave accrued each month
- Ten paid holidays plus one discretionary day
- Retirement program participation
- Medical dental life and disability insurance
- Access to professional development and educational opportunities
- State of Kansas discounts from various vendors
Additional Candidate Instruction
In addition to the online application the following documents are required to be considered for this position:
- Cover letter describing how you meet the required and preferred qualifications.
- Resume
- List of three (3) professional references
Application review begins Monday June 23rd 2025. and will continue until a qualified pool of applicants are identified.
- Ability to lift 35 lbs. with or without reasonable accommodation.
- Flexible availability including evenings and weekends to accommodate event schedules when needed.
Required Experience:
Unclear Seniority
Employment Type
Temp
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
