Director of Operations & Administration
Director of Operations & Administration
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Salary Not Disclosed
1 Vacancy
Job Description
Oversee the full life cycle of hiring for all employee types including faculty adjuncts students temporary staff and casual workers.
Create and manage PageUp requisitions ensure timely submission of pre-hire documentation and collaborate with Human Resources to establish appropriate compensation and hiring rationales.
Monitor employment status each semester to determine continuation or termination.
Coordinate the submission and tracking of EPAFs.
Partner with the Dean and Associate Dean to manage faculty recruitment and annual reappointments; liaise with the Provosts Office for documentation related to secondary appointments and faculty overloads.
Ensure timely collection and submission of all payroll documentation including back-pay requests as needed.
Review and approve timecards for bi-weekly and student employees.
Procurement & Accounts Payable
Act as primary liaison for vendor coordination and payment processing including onboarding of new vendors through the Purchasing Office.
Conduct comparative pricing analysis to support cost-effective purchasing decisions; place orders using Maccabuy and follow up with approvers to ensure order completion.
Review and approve purchase requests submitted by faculty and staff.
Facilitate timely payments and reimbursements by adhering to Accounts Payable protocols tracking payment statuses and resolving issues related to delayed or missing checks.
Draft and route vendor contracts for legal review and act as the main point of contact between vendors and the legal department.
Budget & Finance
Collaborate with Budget and Finance offices to develop annual budgets for all Ferkauf programs at both the department and program levels.
Monitor budget activity weekly to ensure appropriate spend rates and identify potential variances.
Allocate funding sources for a wide range of transactions including internal payments external vendors new hires one-time payments and interdepartmental charges.
Provide timely and accurate financial reports to the Deans Office.
Approve monthly PCard transactions and ensure compliance with institutional purchasing policies.
Continuing Education Programs
Facilitate hiring and payment of individuals conducting workshops continuing education (CE) programs guest lectures and conferences at Ferkauf.
Manage CE programing at Ferkauf including overseeing the scheduling of speakers participant registration and awarding of certificates of program completion.
Work with Deans office staff to organize workshops and conferences hosted by Ferkauf.
Masters degree preferred
Strong multitasking abilities capable of handling multiple projects and deadlines simultaneously.
Excellent time management ensuring timely completion of tasks while maintaining a high level of quality and responsiveness.
Attention to detail with a commitment to accuracy in all aspects of work from documentation to communication.
Yeshiva University is dedicated to academic excellence intellectual exploration and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage YU fosters a dynamic learning environment across its undergraduate graduate and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society guided by a commitment to ethics innovation and service. Our community extends far beyond the classroom encompassing thousands of students faculty staff and more than 70000 alumni and supporters worldwide all working together to build a brighter future.
As a Yeshiva University employee you will be part of a welcoming diverse and intellectually engaging community that values collaboration excellence and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits opportunities for advancement and a strong sense of purpose. Beyond professional development YU is committed to ensuring a high quality of life for its employees offering a work environment that prioritizes well-being work-life balance and a culture of mutual respect. Every role at YU contributes to our broader mission of education research and societal impact ensuring that all members of our communitystudents faculty staff alumni and friendsare inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.
Required Experience:
Director
Employment Type
Full-Time
