Administrative Assistant I - New Maverick Orientation and Transition Programs & Services
Administrative Assistant I - New Maverick Orientation and Transition Programs & Services
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1 Vacancy
Job Description
The Administrative Assistant I will provide varied administrative and financial support for New Maverick Orientation and Transition Services and Programs. Requires exercise of independent judgment initiative and ability to make decisions relative to office operations and university policy and procedures. Foster a positive working environment that honors the UTA Principles of Community and leads to healthy levels of productivity and contributes to UTA being increasingly known as a great place to work.
Essential Duties And Responsibilities
Responsible for front office coverage (walk-ins and phone) including assisting individuals answering questions and providing support. Assist with projects including room reservations coordination of food RSVPs and other event/project logistics. Performs routine support and clerical tasks including organization answering phones filing typing office supplies and errands. Arranges meetings coordinates calendars and prepares agendas and other formal and confidential correspondence. Manages accounts and financial transactions in UT Share including but not limited to procurement cards travel processing of payments purchase orders and reimbursements. Manage budget transfers payment of invoices and reconciliation of accounts including special contracts working closely with Business Affairs for approvals in software purchasing and office equipment and goods and services. Serves as TCP Timekeeper and backup timekeeper to departments. Recruits hires trains and supervises employees for front desk. Responsible for training on customer service office procedures and policies. Serves as the primary department contact for the universitys record retention policy. Develops and ensures procedures for records are in accordance with policy. Manages a system of internal controls concerning records retention and maintains procedures for records retention storage and destruction. Maintains and reports employee time usage for all department employees. Other duties as assigned.
Minimum Qualifications
High school diploma or equivalent and a minimum of two (2) years of experience providing secretarial or administrative support or equivalent work experience.
Preferred Qualifications
Bachelors degree in Communication General Studies or Business. Three (3) years of equivalent administrative or office support experience Experience with UT Share/PeopleSoft. Maintain high level of confidentiality. Understanding of basic accounting principles Microsoft Office Suite UT Share and PeopleSoft.
Work Schedule
Monday Friday; 8:00am 5:00pm.
Employment Type
Full-Time
