Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Why Patients Need You
A career with us is about discovering breakthroughs that change patients lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
This position will report to the Chief Development Officer Oncology to deliver on commitments and drive the day-to-day business operations through the handling of multiple priorities decision making processes and information flow to ensure deadlines and obligations are met. S/He will contribute to the success of crucial Oncology priorities by leading operational excellence activities and fostering partnerships internally and externally.
How You Will Achieve It
- Provide advice and guidance to the Chief Development Officer pertaining to overall time management by taking primary responsibility for optimizing and focusing available time on the highest priority areas/meetings and overseeing/driving logistical aspects of events.
- Prepare briefing materials agendas pre-reads and ensure other background information is prepared/provided.
- Anticipate scheduling needs to avoid conflicts and work across the organization to ensure that activities are prioritized and taken care of arranging any local or broader logistics necessary for success while taking ownership of activities that promote the efficient operation of the department.
- Develop and implement best practices for Late Stage Oncology administrative staff including ensuring administrative staff alignment around onboarding supply ordering and meeting support and keeping up to date on compliance systems training and other matters being initiated from the office of the President of R&D.
- Serve as the primary liaison from Late Stage Oncology to the R&D office and Chief Oncology office on meeting preparation scheduling and logistics for the Chief Development Officers participation in R&D wide meetings and activities and to ensure that any materials needed for 1:1s and group meetings between the Chief Development Officer and the R&D President are prepared and provided in a timely fashion.
- Draft and edit presentations in partnership with Business Operations for internal and external audiences partner with Communications to support planning and management of communications needs of Oncology and drive day-to-day operations for the Chief Development Officers key interactions meetings and presentations.
- Work proactively with Late Stage Oncology LT colleagues to ensure robust connectivity planning and partnerships.
- Proactively bring forward ideas for process improvements and more efficient operations.
- Provide planning and logistical support for Late Stage Oncology executive group events and meetings.
Basic Qualifications
- High school diploma and 8 years relevant experience
- College degree highly preferred
- Proficiency in Microsoft Office Suite required especially PowerPoint Excel Word and other features
- Experience managing a high volume of work and working alongside senior leaders in a large organization
- Ability to maintain composure under pressure as well as anticipate and manage unforeseen situations
- Sound judgment problem resolution and decision-making skills
- Demonstrated excellent interpersonal and verbal and written communication skills
- Ability to work autonomously set and manage multiple priorities simultaneously
- Exemplary time management attention to detail and organizational skills
- Ability to work with and have a high level of sensitivity with confidential documents and information
- Demonstrated strong self-starter independent pro-active and self-motivated
Preferred Qualifications
- Prior experience as an administrative assistant supporting executive leadership in a global pharmaceutical organization
- Knowledge of Pfizer systems (SharePoint PT&E Ariba cross-site ENGAGE GDMS) and procedures
- Knowledge of the pharmaceutical industry and healthcare environment
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care providers name address and the type of payments or other value received generally for public disclosure. Subject to further legal review and statutory or regulatory clarification which Pfizer intends to pursue reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse your name address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race color religion sex sexual orientation age gender identity or gender expression national origin disability or veteran status. Pfizer also complies with all applicable national state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Employment Type
Full-Time
