Executive Assistant II (Full Remote)
Executive Assistant II (Full Remote)
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Job Description
Job Title: Executive Assistant II
(Temporary Maternity Leave Coverage)
Location: Remote (Preference for Salt Lake City UT)
Pay: $38$40/hour
Schedule: MondayFriday 8:00 AM5:00 PM MST (flexibility required)
Duration: 12 weeks (maternity leave coverage)
About the Client
Our client is a leading managed care organization committed to improving the health and well-being of individuals and families through quality cost-effective healthcare solutions. With a mission rooted in providing accessible care to underserved populations they are recognized for their impactful work across Medicaid and Medicare programs. This is a chance to contribute to a purpose-driven team within a dynamic mission-focused organization.
Position Summary
We are seeking a proactive and highly skilled Executive Assistant II to provide high-level administrative support during a 12-week maternity leave. This role will support five senior leaders including the Chief Medical Officer and several Vice Presidents. The ideal candidate will have experience juggling multiple priorities managing complex calendars coordinating high-stakes meetings and handling confidential information with discretion.
This is a remote role; however candidates located in the Salt Lake City area are preferred to assist with occasional in-person meetings. Candidates in other locations will still be considered based on experience and availability.
Key Responsibilities
Provide comprehensive administrative support to the Chief Medical Officer VP of Healthcare Services VP of Network Management & Operations VP of Quality & Growth and AVP of Provider Network
Manage multiple calendars proactively scheduling and prioritizing meetings across time zones
Coordinate meeting logistics prepare agendas compile slide decks and document notes and action items
Serve as the main point of contact for internal and external communications screening calls and visitors as appropriate
Draft proofread and edit routine correspondence reports and presentations
Organize travel arrangements and process expense reports
Maintain confidential records and ensure HIPAA compliance in all communications and data handling
Support recurring and ad-hoc projects including light research data compilation and presentation development
Act as liaison with internal departments external stakeholders and vendor partners
Provide backup coverage and general office support as needed
Qualifications
Associates degree or equivalent experience required
Minimum of 2 years of Executive Assistant experience ideally supporting multiple leaders
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint); strong formatting and slide deck preparation skills
Typing speed of 65 WPM
Demonstrated ability to manage shifting priorities in a fast-paced environment
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Professional diplomatic demeanor with strong interpersonal abilities
Familiarity with managed care or healthcare/Medicaid programs preferred
Must be able to work Mountain Standard Time hours with flexibility for early or late meetings
Ideal Candidate Traits
Self-starter who takes initiative
Solutions-oriented and calm under pressure
Thrives in a multi-executive support role
Skilled at anticipating needs and proactively resolving issues
Employment Type
Hourly
