External Site Coordinator
External Site Coordinator
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Job Description
Job Details
Description
Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students faculty and staff to develop their talents while experiencing a sense of community we expect campus members to engage in respectful communication behaviors and thoughtful self-reflection increase their understanding of cultures and empower people who are disenfranchised marginalized or oppressed. In so doing the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge skills and practices inall academic programs clinical training and patient services. In all Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access to education and health care.
Position Summary
The Naturopathic Medicine External Site Coordinator facilitates the day-to-day activities of ND and Acupuncture student rotations of the Bastyr University clinics in the community that serve varying populations that are ethnically diverse and financially challenged which include seniors women and youths experiencing homelessness.
Qualifications
Essential Job Duties
- Supports both the University and programs mission vision and commitment to diversity equity and inclusion in all communities.
- Develop and expand the off-site/external shift program from prospect site identification to operation of the rotation.
- Organize and present informational sessions to all levels of ND and AEAM students and educate the local medical community about the Bastyr University programs.
- Assist in the development of operational procedures in consulting with medical and administrative staff from both Bastyr and the off-site clinics.
- Train new external site faculty supervisors on supply and dispensary ordering and inventory procedures negotiate supply and dispensary costs track inventory supplies submit the patient census and expenses and assist in the development of the external shift budget as needed.
- Disseminate information regarding all external rotations and off-site activities communicate changes in rotation status to the students and counsel students on external rotation opportunities process site credentialing requirements and track/follow-up on submitted documents.
- Coordinate marketing activities in accordance with pre-approved guidelines work closely with the Development Office to cultivate and acknowledge donors and supporters of the program.
- Update operating agreements and procedures provide the necessary materials and documents needed for the University accreditation process.
- To perform other tasks and responsibilities relevant to the position.
Other Responsibilities
- Promotes supports and adheres to the DEI principles of Bastyr University.
- Submit regular reports on the patient census and other reports needed for strategic planning and resource allocation.
- Participate in the university accreditation process as directed by the Chief Medical Director / Executive Director of Clinic Operations and Dean of the School of Naturopathic Medicine.
- Undertake other projects and assignments as directed by the Chief Medical Director / Executive Director of Clinic Operations.
Knowledge Skills and Abilities
- Must understand the importance of diversity equity and inclusion in clinical education and patient care.
- Must know project management; survey development implementation and reporting; and budget development.
- Must have good public speaking skills fluent in English and have excellent written/verbal communication skills and ability to communicate clearly over the telephone in writing and in-person with health care professionals in all areas students in all programs faculty and department managers at the clinic and to present program information to small and large audiences.
- Must have the ability to travel to off-site locations
- Must have conflict resolution and problem-solving skills
- Must be able to provide presentations to outside medical and managerial professionals about the Bastyr training program to develop off-site ND and AEAM opportunities.
- Must have knowledge of college-level student registration procedures and requirements preferred.
- Must have at least a bachelors degree with coursework in communications education and/or counseling.
- Must be able to function cooperatively and efficiently in a team environment while also able to work independently.
- Ability to produce forms reports articles fliers and letters using PC-based word-processing database management and spreadsheet software.
- Ability to write proposals marketing materials newsletter articles for intra-University and off-site clinic publications formal agreements and procedures in consultation with various staff members and external contacts.
- Must background in reviewing legal documents and educational operating agreements
Experience
- At least three to five years of general administrative experience including customer service public relations/outreach and counseling in a records-intensive environment.
- Academic advising or placement type experience program development and/or coordination experience in a health care or educational setting or comparable experience is strongly preferred.
Education
- Bachelors degree in education communication or related field with relevant background experience or ND degree from a CNME accredited school.
Required Experience:
IC
Employment Type
Part-Time
