Office Manager - Cornerstone Farragut
Office Manager - Cornerstone Farragut
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Job Description
Office Manager Farragut Cornerstone
Reports to: Cornerstone Site Director
Work Location: 228 York Street Brooklyn NY 11201
Hours: Full time 35 hours per week - Monday to Friday 10-6pm
Salary Range: $35000 - $35000
Position Summary:
Brooklyn Community Services is one of Brooklyns first and largest non-sectarian social services agencies. Serving more than 10000 individuals annually BCS is committed to a broad and diverse range of services including prevention of foster care placement; crisis intervention; early childhood and after school education; and vocational training job placement and clinical services to adults with physical and developmental disabilities and histories of mental illness.
Cornerstone Programs provide academic and recreational opportunities to children teens and adults in NYCHA community centers. The Cornerstone program is offered every weekday from 2:00 p.m. to 10:00 p.m. 10:00 am to 5:00pm on weekends and extended hours during the summer and school holidays. BCS Cornerstone Programs are located in Brownsville Fort Greene and Coney Island.
Responsibilities:
Provide administrative oversight direction training and support to staff volunteers and interns for the effective and professional administration of the department.
Greet and meet parents and providers.
Arrange meetings and workshops using Google Calendar.
Prepare documents correspondence flyers packets of information etc.
Develop organizational procedure and systems for office personnel including filling billing payroll and scheduling.
Enhance programming by completing program paperwork such as attendance visitors log NYCHA log activity and sign in sheets etc.
Build positive relationships with youth and young adults and serve as a role model with respect to demeanor communication and behavior.
Under the direction and approval of the site director establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick vacation and personal leave and lateness.
Oversee the professional use of phones and provide technical assistance to staff when necessary.
Order secure manage and maintain office supplies and equipment.
Prepare for all meetings that are occurring in the center such as agendas room set up and phone calls.
Assist with the recruitment and enrollment of new children.
Assist with the completion of DYCD monthly deliverables and inventory lists.
Assist with inputting attendance and activities into DYCD Database.
Attend trainings professional developments and staff meetings as needed.
Responsibilities to open the center when Site Director or Assistant Director are off-site
Perform other duties as assigned
Qualifications:
High school degree required; Associates Degree in Business Administration or related Preferred
One year experience in office setting required
Good communication skills and customer service skills required
Must be familiar with non-profit youth or social service agencies.
Demonstrated skills and competencies in program and human resource administration and ability to manage multiple administrative tasks while meeting deadlines.
Ability to creatively problem-solve information management challenges.
Must be able to multitask be detailed oriented and flexible.
Professional communication skills both oral and written.
Ability to interact professionally and effectively with staff volunteers program members parents community residents visitors and vendors.
Must be computer proficient in Microsoft Word Access Publisher and Excel and must be able to learn DYCD Administrative Database.
Familiarity and compliance with office protocols involving dress demeanor record keeping confidentiality staff meetings visitors and employee use of supplies and equipment
Reliable and able to work as a team member
Other duties as assigned
BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities
Required Experience:
IC
Employment Type
Full Time
