Project Portfolio Lead - (01450.4)
Project Portfolio Lead - (01450.4)
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Job Description
Reporting to the Associate Director of the TRU Project Management Office the Project Portfolio Lead is accountable for planning executing and finalizing projects according to strict deadlines and within budget. The Project Portfolio Lead will define the projects objectives and oversee quality control throughout its life cycle. This role also leads cross-functional activities and engages multiple stakeholders while mitigating risk resulting in the achievement of project deliverables and milestones. The Project Portfolio Lead operates within broad parameters established by corporate business plans and Executive Committees/Board committed dates and is accountable for the success of assigned projects. Given the scope of this role the Project Portfolio Lead must be familiar with broad business and technical planning and capable of managing change leading partnering and coordinating multiple initiatives. The Project Portfolio Lead has expertise in senior level planning project management implementation and change management practices as well as exposure to agile scrum practices. This position advises senior management and executives on appropriate implementation plans and outcomes. The Project Portfolio Leadmust effectively establish and maintain complex working relationships across business area boundaries to ensure that the project(s) plans meet the goals objectives and mandate of the business areas and that the changes are cooperatively accepted by the business area(s).
MAJOR RESPONSIBILITIES
- Will manage coach mentor motivate and supervise project team members and contractors and influence them to take positive action and accountability for their assigned work.
- Delegate tasks and responsibilities to appropriate personnel involved in the project.
- Provides Strategic advice and decisions on large scale projects or multiple small/medium scale projects simultaneously. Develops implements and manages plans to achieve a specific scope of work driven by the objectives of the project the program the portfolio or long term-strategic plan.
- Responsible for all aspects related to project planning including stakeholders identification development of release plan work plans schedules sprint backlog sprint planning quality plans risk management plans communication plans and change control plans etc.
- Primary point of contact for key stakeholders and subject matter experts to create and manage the project plan including clearly defining and communicating project scope deliverables schedule and timelines.
- Conducts risk assessment of factors facing the project and creates contingency plans and positioning.
- Implements project operating procedures including communication documentation quality and change control processes while monitoring and analyzing planned versus actual project information for scope schedule budgets and resources.
- Accountable for all aspects of project execution including maintenance of logs and registers (issue decision action logs and risk register etc.).
- Provides an analysis of project statuses and their issues including a centralized view of departmental projects to Steering Committee and/or Executive for issue resolution.
- Provides communications and status reports tailored to the target audience (management project team etc.). Reports status on a regular basis. Facilitates project meetings (Working Groups Status Meetings Daily Scrum etc.).
- Effectively communicate and manage project expectations to team members and stakeholders in a timely and clear fashion.
- Define project success criteria and disseminate them to involved parties throughout project life cycle.
- Conduct all the necessary activities required to properly close a project including compiling and providing the closeout report gathering of lessons learned sprint retrospective project postmortems and create recommendations report to identify successful and unsuccessful project elements.
- Develop best practices and tools for project execution and management.
- Estimate the resources and participants needed to achieve project goals.
- Draft and submit budget proposals and recommend subsequent budget changes where necessary.
- Negotiate with other department managers for the acquisition of required personnel from within the university and determine and assess need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle.
- Identify and manage project dependencies and critical path.
- Works with PMO Management in the development of Portfolio Program and Strategic Plan in alignment with the organizations business and long-term strategic plan.
- Build develop and grow any business relationships vital to the success of the project.
REPORTS TO
Associate Director Project Management Office
Requirements
REQUIRED KNOWLEDGE/SKILLS
- Undergraduate degree in a discipline related to project management (e.g. computing science social science business)
- Formal Project Management Certification (e.g. PMP PRINCE2 etc.)
- Agile certification (PMI-ACP certified and/or Certified Scrum Master etc.) is considered an asset.
- Change management certification (e.g. Prosci-ADKAR) is considered an asset.
- Five to seven years of experience in a project management environment
- Five years of experience delivering technology initiatives including the implementation or operation of custom COTS or SaaS applications.
- Experience working with Agile principles and practices (e.g. SCRUM).
- Experience working with Change Management methodologies (e.g. Prosci-ADKAR).
- Experience leading projects to comply with legislative or mandated rule changes.
- Experience working both independently and in a collaborative environment is essential.
- Working knowledge of agile and traditional project management tools and software (e.g. MS Project Azure Board Planner Project for the Web Jira etc.) and Strong working knowledge of Microsoft Office Suite and other SaaS productivity tools.
- Strategic and analytical thinking problem solving abilities and time management skills.
- Ability to adapt to shifting priorities demands and timelines through analytical and problem-solving capabilities and to execute tasks in a high-pressure environment.
- Excellent communication skills including the ability to translate business requirements into functional scope and specifications and the ability to communicate complicated technical issues to technical non-technical audiences.
- Knowledge of formal Change Management methodologies (e.g. Prosci-ADKAR)
Employment Type
Contract
