Executive Assistant with HR Experience
Executive Assistant with HR Experience
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$ 700 - 750
1 Vacancy
Job Description
This is a remote position.
Location: Remote
Work Hours: Full-time Monday-Friday between 10 AM-7 PM Pacific Time
Salary: $700-750
Company Overview:
Insight Therapy Solutions is a fast-growing mental healthcare organization dedicated to improving lives by providing compassionate accessible mental health services. As we continue to expand we are looking for a highly motivated and experienced executive assistant with a strong background in recruitment and candidate interviewing to join our HR-Admin team. If you have a passion for talent acquisition are detail-oriented possess strong common sense and thrive in a fast-paced mission-driven environment we d love to meet you.
Position Overview:
This role is ideal for someone who thrives in a fast-paced remote environment has knowledge in HR or recruitment tasks and is comfortable working independently. The executive assistant will be primarily responsible for assisting with recruitment activities organizing candidate and employee records scheduling interviews and providing general administrative support to the HR team.
Key Responsibilities:
Assist in posting job ads and updating job boards
Screen candidates based on defined criteria and schedule interviews
Coordinate interviews and communicate with applicants and hiring managers
Conduct basic reference checks and assist with preparing offer letters
Help maintain candidate and employee databases
Support new hire onboarding (e.g. sending forms tracking completions)
Prepare simple reports related to recruitment status
Organize and maintain digital HR files and records
Assist with special projects and administrative tasks as needed
Skills/Knowledge:
1 2 years of experience as an executive assistant with HR/recruitment responsibilities
Excellent written and verbal English communication
Highly organized detail-oriented and dependable
Able to manage time effectively and work independentlyProficient with online tools such as Google Workspace; experience with applicant tracking systems (Zoho Recruit is a plus)
Knowledge of professional email etiquette and document handling
Discreet and professional in managing confidential information
Experience in a remote or virtual work setting is preferred
Requirements
Qualifications/Requirements:
Minimum of 2 years experience as an executive assistant with a strong recruitment focus
Excellent English communication skills
Strong analytical skills with the ability to gather interpret and present HR and recruitment data effectively.
Proven ability to work independently manage time efficiently and meet deadlines with minimal supervision.
Consistently adheres to company policies procedures and regulatory requirements.
Positive proactive and enthusiastic attitude with a team-oriented mindset.
Experience working in an agency or a fast-paced hiring environment is a plus
System Requirements:
Desktop/Laptop: Your processor should be at least Intel Core i5 or higher or equivalent with 4GB of RAM (recommended 8GB)
Internet connection should have at least 10 Mbps
Full-time (40 hours a week)
Monday-Friday
Between 10 AM-7 PM Pacific Time
Benefits
Work from home setup
Paid US Holidays
Paid Time Offs
Paid Birthday Leave
Monthly Health Stipend
-Minimum of 2 years' experience as an Executive Assistant with a strong recruitment focus -Excellent English communication skills -Strong analytical skills with the ability to gather, interpret, and present HR and recruitment data effectively. -Proven ability to work independently, manage time efficiently, and meet deadlines with minimal supervision. -Consistently adheres to company policies, procedures, and regulatory requirements. -Positive, proactive, and enthusiastic attitude with a team-oriented mindset. -Experience working in an agency or a fast-paced hiring environment is a plus
Employment Type
Full Time
