Academic Department Coordinator - CLAS Cell and Molecular Biology
Academic Department Coordinator - CLAS Cell and Molecular Biology
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1 Vacancy
Job Description
PRIMARY DUTIES
- Compile and logically format statistical data spreadsheets and reports to facilitate department decision making related to department budget and scheduling.
- Monitor the department budgets and provide timely reports to the unit head.
- Prioritize tasks to manage and coordinate a large and varied workload including student workers.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures and direct individuals to sources of additional information.
- Provide support to faculty including office space keys name plates and computer access.
- Create and maintain minutes of departmental meetings.
- Provide support with bulk mailings answering phones maintain filing and recordkeeping systems.
- Serve as student employee supervisor and may act as lead worker for other PSS.
- Coordinate with the unit head and assistant unit head to develop the academic schedule.
- Coordinate scheduling tasks and support services associated with preparing arrangements for major meetings events conferences exhibits travel or other related duties for both internal and external contacts.
- Provide administrative support for the personnel processes.
- Coordinate/monitor grade processing.
- Maintain syllabi records for department.
- Maintain and order supplies for the department.
- Maintain and develop departmental web pages
- At times act as a liaison between unit head Deans Office faculty staff students and outside organizations.
- Collaborate across and provide backup support to other CLAS units as needed.
- Provide support for graduate programs across the college including hiring graduate assistants updating web pages assisting with data collection organizing events and facilitating communications with graduate students.
- Other related duties or special projects as assigned.
NON-ESSENTIAL FUNCTIONS
- Textbook orders for faculty.
- Process major declarations and assign faculty advisors.
- Coordinate completion of course override requests.
- Monitor make-up exams.
- Maintain department social media accounts.
REQUIRED KNOWLEDGE SKILLS AND ABILITIES
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
PREFERRED KNOWLEDGE SKILLS AND ABILITIES
- Bachelors degree
- Supervisory experience preferred.
- Budgeting and accounting experience with Workday.
- Experience with or willingness to learn web page development and maintenance.
WORKING CONDITIONS: Normal office environment located in the Kindschi Hall of Science on the Allendale campus. Some travel may be required with the ability to work weekends and nights as needed.
Job Classification & Benefits:C3 Level. Minimum starting wage of $19.52 per hour.Full time 8 am - 5 pm
Campus: Allendale
How to Apply: A complete application must include:
- (1) a cover letter addressing qualifications
- (2) rsum
- (3) and contact information for three professional references.
If you need assistance call Human Resources at . Email questions about the position to: Mark Staves
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Application Deadline: June 24 2025
College of Liberal Arts and Sciences
Department: Cell and Molecular Biology
Campus/University: Grand Valley University (GVSU) is a public comprehensive institution located in West Michigan with campuses in Allendale downtown Grand Rapids and Holland plus centers in Detroit Muskegon and Traverse City. The University attracts more than 22000 undergraduate and graduate students with high quality programs and state-of-the-art facilities and has been nationally recognized for innovativeness and its contribution to students social mobility. The greater Grand Rapids metropolitan area has a population of around one million people is affordable and offers rich cultural amenities. Grand Valley is located within easy driving distance of Chicago Detroit Lake Michigan beaches and many other superb summer and winter recreational venues. Information can be found at Community Resources - Human Resources - Grand Valley State University (). Grand Valley is highly rated for safety sustainability and veteran and LGBTQ friendliness and is committed to supporting employees and their families in work-life balance. The university seeks to create an inclusive and diverse environment for faculty and students while promoting enrichment of society through excellent teaching active scholarship and service. More information can be found at Grand Valley State University ().
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008) Section 504 of the Rehabilitation Act of 1973 and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.See TDD Callers: Call Michigan Relay Center at 711 (in State) or 1- (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer which includes providing equal opportunity for racial and ethnic minorities women protected veterans and individuals with disabilities. University policy extends protections to additional identities.
Required Experience:
IC
Employment Type
Full-Time
