Bilingual Administrative Support, Operations

This position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads as well as customers. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.

• Managing customer request to SGS (Receiving orders/nomination front loading in BOSS preparing physical file)
• Gather all needed documentation (reports expenses supplier invoices timesheets etc.) to be able to invoice files
• Process draft invoice according to applicable contract/pricelist
• Obtain proper approval to be able to release final invoice
• Manage all client requests on submitted invoices
• Perform credit when needed and get manager approval
• Prepare quotes in system when needed
• 2nd line of collection (via email and phone calls)
• Prepare all needed documentations for Month End
• Iprocurement Input invoices and all third-party contractor invoices
• Entering payroll in the system and assists with all timecards approval.
• Make sure all payroll adjustments are done and processed
• Provides mutual back-up support to other Administrative staff as required (meals pause and vacation relief)

Qualifications :

• High school diploma (5 years) or equivalent
• Post-secondary education (College) in an Administrative field.

Experience:

• 5 years of previous working experience in an Administrative-related role is required.
• Experience with invoice would be an asset

KNOWLEDGE / SKILLS / ABILITIES

• Candidates must be proficient in using various types of computer software (Word Excel PowerPoint Outlook etc.).
• Oracle applications would also be an asset.
• Proven ability to efficiently handle multiple projects in a fast-paced highly professional environment.
• Demonstrates excellent verbal and written communication skills EN / FR including grammar and composition.
• Proven time management skills and strong attention to detail.
• Works well under pressure.
• Ensures full compliance with the companys Health & Safety Code of Integrity and Professional Conduct policies.

Hourly rate: $25 per hour based on experience

Additional Information :

SGS is an Equal Opportunity Employer and as such we recruit hire train and promote persons in all job classifications without regard to race color religion sex national origin disability age marital status sexual orientation gender identity or expression and Indigenous status or any other characteristics protected by law.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skills and/or abilities required.

This job description should not be construed as an exhaustive statement of duties responsibilities or requirements but a general description of the job. Nothing contained herein restricts the companys rights to assign or reassign duties and responsibilities to this job at any time.

Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

Remote Work :

No

Employment Type :

Full-time