School Secretary
School Secretary
Posted on :
14-06-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
$ 16 - 18
Vacancy
1 Vacancy
Posted on :
14-06-2025
Job Description
Job description for School Secretary
Christ the Good Shepherd Parish
St. John Paul II Classical Catholic School
Lincoln Park Michigan
Job Title: Catholic Elementary School Administrative Assistant
Job Summary: The Administrative Assistant provides administrative support to the principal and school administration by managing office functions assisting with student and parent communications and ensuring that day-to-day operations run smoothly. The position requires strong organizational skills attention to detail and a deep understanding of the schools Catholic mission.
Job Responsibilities
Office Management:
- Answer and direct phone calls take messages and handle inquiries.
- Greet visitors parents and students in a courteous and professional manner.
- Maintain and organize school files records and documents ensuring confidentiality.
- Handle school correspondence including mail emails and faxes.
- Maintain and order office supplies ensuring availability and organization.
Teacher Aide:
- Identify students who need additional support
- Create a schedule with teacher on when assistance is needed
- Communicate students progress with teacher
Clerical Support:
- Assist with preparing reports newsletters and other documents for staff students and parents.
- Coordinate and schedule appointments meetings and events for school staff including the principal and teachers.
- Maintain a school calendar and schedule appointments for the administration.
- Prepare and distribute forms permission slips and notices to parents and staff.
- Assist with student attendance records and reporting including tardies and absences.
Student and Parent Communication:
- Serve as a point of contact for parents and guardians answering general questions and concerns.
- Maintain accurate student records ensuring they are up to date with personal information health records and emergency contacts.
- Assist with the coordination of parent-teacher conferences and other school events.
- Communicate with parents regarding school activities events and important announcements.
Support for School Administration:
- Assist the principal pastor and business manager and other administrators with daily tasks and scheduling.
- Help organize school events including Masses assemblies fundraisers marketing efforts and extracurricular activities.
- Handle tasks related to student enrollment and registration including processing applications and documentation.
- Assist in maintaining the schools website or social media platforms with relevant updates and announcements and maintains relationships with other parishes and schools.
- Communicates and plans with principal school administration and parish staff with fundraising efforts.
- Assists the principal with Title fund management and application for Grants.
Technology and Record-Keeping:
- Use office software and school management systems to maintain accurate and up-to-date records.
- Assist with maintaining and updating student databases including grades test scores and personal information.
Catholic Identity and Mission:
- Support and uphold the Catholic faith and mission of the school in interactions with students parents and staff.
- Assist in the coordination of spiritual and religious activities such as prayer services and liturgies.
- Ensure that all activities align with the Catholic ethos of the school.
Skills and Qualifications:
- Education: High school diploma required; associates degree or higher preferred.
- Experience: Previous experience in an administrative or office support role preferably in an educational setting. Knowledge of Catholic education and school culture is highly desirable.
- Technical Skills: Proficient with office software (Microsoft Office Suite Google Workspace Canva Sign-Up Genius Constant Contact) and basic office equipment. Familiarity with student information systems and school management software is a plus.
- Communication Skills: Excellent verbal and written communication skills with the ability to interact effectively with students parents staff and the community.
- Organizational Skills: Strong attention to detail ability to multitask prioritize tasks and manage time effectively.
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
- Candidates must be able to pass a background check and have or be willing to complete the Archdiocese of Detroit Protecting Gods Children workshop.
Working Conditions:
- The position is generally based in the school office and may require occasional evening or weekend hours for events or meetings.
- If a circumstance arises to fill in for another secretarial role this position will be asked to fill in on an as-needed basis.
- Some travel may be required for meetings events or school-related activities.
- This job description provides a general outline of the role and responsibilities. Specific duties may vary depending on the schools size structure and needs.
This position is hourly. Hourly rate is between $16.50-$18.50 based on qualifications. Benefits are available through the Michigan Catholic Conference.
Interested persons should either mail a resume to:
St. John Paul II Classical Catholic School
Attn: Mrs. Melissa Manczak
1590 Riverbank Street
Lincoln Park MI 48146
or email an electronic copy to:
The school is looking to fill this position by end of summer 2025.
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
