Alumni Engagement Program Coordinator
Alumni Engagement Program Coordinator
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$ 22 - 25
1 Vacancy
Job Description
Williams College is hiring an Alumni Engagement Program Coordinator to help power dynamic alumni programs and events that reach our vibrant 31000 alumni community. Youll play a key role in supporting meaningful alumni experiencesboth in-person and virtual. From supporting event logistics and communications to working with volunteers and tracking budgets no two days are the same. If youre a detail-oriented team player who loves fast-paced purpose-driven work and enjoys building community wed love to hear from you!
A creative energetic and empathic team we are dedicated to our alumni communities of belonging and are seeking candidates with strong communication and technology skills attention to detail and administrative workflow and the ability to manage the support of multiple programs and priorities simultaneously.
Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live learn and thrive.
This role is eligible to work remotely up to two days per week from locations in MA CT NY or VT after the initial training period & subject to review and revision as policy evolves.
Responsibilities:
Reporting to the Executive Director of Alumni Relations the Alumni Engagement Program Coordinator provides shared support to multiple members of the Alumni Engagement programs team. This role supports alumni communities of belonging by coordinating strategically-important programs and events. The Coordinator serves as a key partner in event and program delivery handling tasks such as event registration virtual and in-person event support and data management. They are also responsible for preparing communications marketing materials and collateral that reach thousands of alumnioften the full alumni population of over 31000 on an annual basis.
Specific responsibilities will include (but are not limited to):
Supporting Alumni Career Connection programs including and EphConnect;
Supporting Alumni Regional Programs including geographically-based alumni associations and volunteers;
Support and steward alumni volunteers interested in this form of engagement with Williams;
Creating event registrations and tracking event attendance;
Handling financial administration budget tracking bill pay;
Managing information and processing data across a variety of platforms;
Providing insight and feedback to colleagues contributing to a team culture of continual learning and improvement;
Managing email campaigns event invitations newsletters print collateral and website maintenance;
Providing front-line coverage of central email accounts and phone trees on a rotating basis
Qualifications:
At least 2 years relevant experience in a customer-facing or administrative position
Strong interpersonal skills with ability to work with broadly diverse groups of alumni faculty staff students vendors and providers etc.
Organizational and problem solving skills with an ability to prioritize and execute multiple competing projects and tasks
Excellent oral and written communication skills including email correspondence and proofreading
Comfort in an environment where most work is done electronically with demonstrated interest in learning new systems and platforms
Experience with financial reconciliation or willingness to learn
Ability to transport supplies in support of events and mailings; ability to navigate campus and to travel as required.
Application review will begin on July 3 2025 and will continue until the position is filled. Pay range is from $22 to $25 per hour commensurate with experience.
Please visit to apply - all application materials will be reviewed by the search committee.
Employment at Williams is contingent on the verification of background information submitted by the applicant including the completion of a criminal record check and education when applicable. Decisions regarding appointments promotions and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race color sex national origin religion age disability marital status sexual orientation gender identity or expression ancestry or military service.
Beyond meeting fully its legal obligations for non-discrimination Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live learn and thrive. As part of this commitment we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at or email at .
Required Experience:
IC
Employment Type
Full-Time
