Accounts Payable Specialist

Description

• Processing of high volumes of Accounts Payables invoices and expenses reports while ensuring high level of accuracy through knowledge and understanding of chart of accounts.
• Understanding of Aspires fiscal control policies as it relates to vendor and employee expense purchases and performing work duties in support of the policies and accounts payable best practices.
• Work collaboratively across multiple departments to ensure coding of Accounts Payable is done with the highest level of accuracy.
• Owns and maintains vendors records including review and processing of new vendors in accounting system and filing away vendor invoices.
• Able to process all Accounts Payable and employee expense check preparation lists for weekly check runs and record all direct charges to bank accounts.
• Reconciles vendor accounts and reviews outstanding payments. Provides effective solutions to any outstanding issues.
• Able to multitask and work under time constraints especially on check run days.
• Performs and assists in other Accounting related processes and duties such as documentation of processes account reconciliations or adjusting reclassifications as required and assigned.
• Able to leverage accounting purchasing or other systems to do complex troubleshooting and provide solutions or answers
• Fulfills ongoing and ad hoc reporting requests utilizing Coupa Abila MIP and excel as needed including legal spend reporting
• Reviews American Express card program activity on a monthly basis and processes new card requests setting limits in line with Aspires fiscal control policies

• Maintain positive relationships with Aspire vendors and partners. Ensure Aspire is maximizing all benefits offered by their vendors.
• Reviews invoices expense reports check requests and new vendor requests to ensure compliance with Aspire fiscal policies.
• Provide training and training materials to our internal users on our Coupa purchasing and expense systems.
• Collaborate with vendors and internal staff members to streamline various purchasing and invoice processes
• Follow up and manage internal and external inquiries to Accounts Payable team utilizing Zendesk ticketing system.

• Demonstrate knowledge of and support the Aspire Public Schools mission vision value statements including antiracism policies and procedures operating instructions confidentiality standards and the code of ethical behavior
• Perform other related duties as required and assigned.

1. Competencies:

• Understanding of accounting practices and principles
• Ability to research vendor issues and provide effective solutions
• Strong customer service orientation; able to address difficult situations or escalate them to supervisor to minimize confrontations or confusion
• Works well across many teams and maintains positive professional relationships
• Demonstration of appropriate follow-up and sense of urgency alerting supervisor to errors and issues in a timely manner
• High degree of accuracy with attention to detail
• Growth mindset with passion to learn and leverage the Coupa system to streamline processes
• Demonstrate knowledge of and support Aspire Public Schools mission vision value statements standards policies and procedures operating instructions confidentiality standards and the code of ethical behavior
• Perform other related duties as required and assigned

1. Minimum educational level:

• Accounting degree preferred

1. Experience required:

• 2 years of Accounts Payable experience using Coupa or a similar purchasing system
• Experience with automated accounting systems
• Proficiency with Microsoft suite

1. Physical requirements:

• Stand walk or bend over kneel crouch reach overhead grasp push and pull. Move lift and/or carry up to 30 pounds to shoulder height
• Repetitive use of hands (i.e. fine manipulation simple grasping and power grasping)
• Demonstrate normal depth perception
• Sitting walking or standing for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard operate standard office equipment and use a telephone
• See and read a computer screen and printed matter with or without vision aids
• Hear and understand speech at normal levels and on the telephone with or without auditory aides

1. Work authorization requirements:

• Clear the Department of Justice background screening
• Authorized to work in the United States
• Provide health (TB) clearance (most update every four years)