Experiential Learning Coordinator
Experiential Learning Coordinator
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1 Vacancy
Job Description
The Department of Experiential Learning Coordinator will coordinate program specific events communication strategies and tracking of student engagement with the goal of ensuring overall awareness and effective program participation. This role includes collaboration with both Academic and Student Affairs faculty and service areas as well as external stakeholders to aid in the facilitation of events off-campus travel experiences and co-curricular activities.
Requisition ID: 929
Position Number:
Group: Professional Management and Administration
Schedule: 40 hours / 52 Weeks
Compensation: AP4 $51005
Benefits: Full-time
Reports to: Director of Experiential Learning
Posting Opens: 06/12/2025
Posting Closes: 06/26/2025
ESSENTIAL FUNCTIONS
- Collaborate with the Director of Experiential Learning to administer department programs events and activities including but not limited to the Honors Program Study Away Service Learning and College Sponsored Student Travel.
- Create and manage multiple processes and procedures specific to the work of the department to ensure smooth operation adherence to institutional policies and alignment with departmental goals. Including but not limited to: Honors Program application information integration into honors-specific systems and platforms student registration and processing of scholarships and stipends tracking of honors project proposal and completion overall tracking of honors student participation; Service Learning course registration information and tracking of service learning completion; Study Away application information and tracking of student paperwork and payments tracking of Leave of Absences related to College Sponsored Student Travel and risk management information as well as end-of-semester faculty recognition.
- Design and lead comprehensive marketing and recruitment strategies and tactics.
- Develop and manage communication strategies including eNewsletters virtual meetings websites and other platforms to maintain effective communication with students faculty external partners (e.g. international vendors) and campus departments.
- Plan coordinate and execute program-specific events including orientations student engagement activities faculty and student recognition and workshops.
- Track and monitor student progress across various programs identify potential barriers to success and develop strategies to address these barriers proactively. Provide data-driven reports on student outcomes and program effectiveness.
- Collaborate with various campus departments (e.g. Student Financial Services Financial Aid Registrar Academic Deans Offices and Departments Teaching Learning and Distance Education (TLDE) UofM Transfer Bridges Student Life and Conduct Admissions GRCC Foundation) to ensure smooth implementation of experiential learning programs and enhance cross-functional partnerships to support student success and program delivery.
- Works with the department staff on implementation of co-curricular assessment plans.
Be timely when responding to student and staff requests.
Participate as a member of College Divisional and Departmental teams or committees as requested or as mutually agreeable. - Prioritize work effectively to ensure that tasks are completed within assigned deadlines.
Actively engage in professional development activities that reinforce existing skills and result in greater knowledge and efficiency in assigned work. This might include best practices in Honors education knowledge of service learning and GRCC faculty/staff participation in service learning co-curricular activities and knowledge of study away best practice including proposal development and approval student support and overall risk management. - Ensure that general and confidential filing is maintained in a system allowing for ready retrieval of program-specific records.
Attend staff meetings as directed by the Director of Experiential Learning.
Regular attendance during normally scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position. - Carry out other tasks as needed and/or assigned by the Director of Experiential Learning in a collaborative team-oriented manner.
- Performs other related duties as assigned
JOB SPECIFICATIONS
Education Credentials
- Bachelors degree required
- Masters degree with a degree is preferred
Work Experience
- Two (2) or more years in the field of higher education is required community college experience is preferred
- Prior experience with co-curricular planning event coordination student recruitment and tracking is required
- Experience collaborating with faculty staff students and community partners
- Experience supporting students in program participation and completion
- Experience with all aspects of programming including goal setting project planning implementation/logistics evaluation and reporting
- Experience with academic applications for various technologies (video conferencing ePortfolios learning management systems etc.)
- Experience with the design of web- and print-based promotional materials as well as use of social media platforms
Skills
- Must possess excellent organizational and communication skills
- High level of computer literacy technological proficiency and database management skills
- Collaborative problem-solving and critical thinking skills
- Project management
- Event planning
- Excellent interpersonal communication (both oral and written) and group presentation skills.
- Ability to take direction use discretion and maintain a high degree of professionalism and responsiveness in daily interactions with a broad range of stakeholders
- Knowledge of FERPA guidelines. Understanding and ability to maintain confidentiality
Physical Demands
- Ability to lift and move up to 25 pounds
- Ability to sit/stand for extended periods of time
Mental Demands
- Possession of mature judgment and decision-making abilities
- Flexibility with regard to managing multiple deadlines projects and responsibilities simultaneously
- Demonstrated initiative with highly effective organizational and problem-solving abilities
- Ability to perform routine and unexpected duties with minimal supervision
- High energy level with enthusiasm and interest in helping faculty students staff and the general public
- Ability to demonstrate good judgment in handling sensitive or difficult situations
- Ability to perform job functions in a professional manner
- Willingness to work as a part of a team and lead projects
Working Conditions
- GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website
- Ability to function effectively as a member of a team in a multi-person and high volume academic and student affairs department
- Ability to work flexible hours as needed. May require occasional evening and weekend hours
- Some travel may be required to participate in professional organizations and conferences
BENEFITS
- Health Coverage: Six health insurance plan options including one with no health insurance premiums.
- Time off: Enjoy substantial vacation time.
- Wellness Program: Access resources for physical and mental wellbeing and an onsite gym membership
- Continuous Learning: Career development and educational opportunities.
- Retirement Plans: Secure your future with our retirement options including the state retirement plan or a 401A with a 12% employer contribution.
NEXT STEPS / APPLICATION PROCESS
Please fill out an application at Submit a cover letter and resume. The opportunity to apply for this position will close at the end of the day on the close date referenced at the top of this job posting.
NONDISCRIMINATION STATEMENT
Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age race color religion marital status sex/gender pregnancy sexual orientation gender identity gender expression height weight national origin disability political affiliation familial status veteran status or genetics in all programs activities services employment and advancement including admissions to access to treatment in or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs activities services and employment including recruitment selection retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel 143 Bostwick Avenue NE Grand Rapids MI 49503-3295.
Required Experience:
IC
Employment Type
Full Time
