Human Resources Confidential Secretary
Human Resources Confidential Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Title: Human Resources Confidential Secretary
FLSA Status: Non-exempt
Classification: Administrative Support
Immediate Supervisor: Director of Human Resources
Job Summary: This position is responsible for being the front desk representative for the district performing general clerical duties preparing reports maintaining records as directed greeting and attending to the needs of the staff and public to ensure the efficient and smooth operation of the Human Resources office.
Hiring Specifications:
Education
- High school diploma or equivalency
- 2 years college or post secondary education preferred
Certification
- None required
Experience
- 3 years clerical or secretarial experience preferred
Skills Knowledge & Abilities
- Ability to work with numerous interruptions
- Demonstrable exceptional customer service skills
- Ability to recognize sensitive issues and maintain confidentiality
- Ability to deal with difficult and challenging situations
- Ability to work effectively cooperatively and respectfully with staff students parents and community members regardless of race creed color gender sexual orientation gender identity ethnic/national origin religion marital status age socio-economic status or disability
Technology Requirements
- Knowledge and experience with employee records systems preferred
- Advanced word processing skills
- Advanced spreadsheet skills
- Electronic presentation skills
- Web navigation skills
- Email management skills
- Knowledge of computer security expectations
Supervision of Others:
- N/A
Personal Contacts:
- All district staff
- All members of the community and visitors
Job Duties:
- Serve as the Front desk secretary; provide a welcoming and professional first contact for all visitors and callers to the ESC
- District Call Routing
- Enters basic personnel/employment data in appropriate record keeping systems.
- Maintains Substitute Coach and Co-op Positions
- Licensure Tracking
- Employment Verification
- Employee/Substitute/Non-District Badges
- Frontline - Substitutes
- Review and Track Employee Evaluations
- Performs other duties as assigned
Physical Requirements:
NEVER
0%
OCCASIONAL
1-32%
FREQUENT
33-66%
CONSTANT
67%
A.
Standing
X
B.
Walking
X
C.
Sitting
X
D.
Bending/Stooping
X
E.
Pushing/Pulling
X
F.
Reaching
X
G.
Climbing/Stairs
X
H.
Driving
X
I.
Lifting
Up to 25 lbs.
J.
Carrying
Up to 25 lbs.
K.
Manual Dexterity Tasks
Telephone
X
Computer
X
Other
L.
Working Conditions
Inside
X
Outside
X
Extremes in temp/humidity
X
Terms of Employment: Twelve-month contract per Board policy and administrative guidelines.
Date Last Revised: 4/2/2025
Employment Type
Full-Time
