Facilities Coordinator
Facilities Coordinator
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Job Description
With a company culture rooted in collaboration expertise and innovation we aim to promote progress and inspire our clients employees investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short We Enable Possibility.
Role Summary and Purpose
- This role will be part of the team responsible for the all-round repairs ongoing maintenance and general facilities queries. This will encompass all UK offices as well as further afield as and when required. The candidate will work to ensure that Arch sites are safe compliant and an attractive space for our colleagues to work from.
Key Tasks and Responsibilities
- Part of team handling UK facilities requests (via various channels ie ServiceNow/Facilities inbox etc) adhering to set SLAs
- Maintenance of team Facilities calendar
- Assist with project planning and coordination with key stakeholders (contractors/vendors etc) when required
- Populate facilities systems relating to all UK sites (Smartsheet/iOFFICE/ HVAC system and provide relevant management reports)
- Contact with UK wide building management and dealing with UK wide building facilities issues etc.
- Assist with onsite visits across all Arch UK sites - travel involved when necessary
- Assist with Regional Office construction projects (When Required under the direction of the Facilities PM)
- Be integral to the ongoing management of all archive records and confidential waste
- Vendor Management:
- Assist with vendor assessment (research review and present)
- Collate and maintain records and co-ordinate relationship management
- Manage budget and invoicing where applicable
- Assist with overall Health and Safety programme
- Booking relevant training courses monitoring of certificates and expiry dates.
- Arranging Health and Safey Assessments and Fire Risk assessments for all Uk sites
- Following up and closing out identified issues RAG report for Health and Safey for all Uk sites
- Completing and maintaining records and ensuring the folder is regularly updated
- Working with other pillars within the Facilities team (PM Front of House and Data & Leasing)
- Travel: assist with Travel inbox and related issues as and when required
Role Requirements & Skills
Skills / Competencies
- Microsoft suite of products (primarily Email/Excel/Word/ PowerPoint)
- Create and use spreadsheets to an intermediate level (using formulas and pivot table.
- Excellent communication skills
- Good team player
Qualifications
- English and Maths
Experience
- Some level of experience with facilities is required and if possible experience of ServiceNow which could be an advantage.
Do you like solving complex business problems working with talented colleagues and have an innovative mindset Arch may be a great fit for you. If this job isnt the right fit but youre interested in working for Arch create a job alert! Simply create an account and opt in to receive emails when we have job openings that meet your criteria. Join our talent community to share your preferences directly with Archs Talent Acquisition team.
14101 Arch Europe Insurance Services LtdRequired Experience:
IC
Employment Type
Full-Time
