Executive Administrative Assistant
Executive Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Majestic Steel is seeking a dynamic Executive Administrative Assistant who can masterfully balance the precision of legal administration with the warmth of hospitality services. If you thrive in a dual-focused role where attention to detail meets exceptional service this position is your next career move! As a key support pillar for both our General Counsel and Chief of Staff youll have the opportunity to contribute to critical business operations while creating positive experiences for our team and guests.
Why Work With US:
- Work Setting:Professional office environment onsite up to four days a week
- Benefits: Medical Dental and Vision Insurance 401k Retirement Plan (100% employer match) Life Insurance Disability Insurance Paid Parental Leave PTO Paid Holidays and more!
- Impact: Opportunity to contribute to both legal operations and workplace experience in a dynamic organization
What Youll Do:
Legal Support (General Counsel)
- Prepare edit and format legal documents contracts and agreements.
- Maintain organized filing systems for legal documents ensuring compliance with retention policies.
- Coordinate with external counsel and legal departments.
- Assist with legal research schedule and prepare materials for legal meetings and proceedings.
- Track deadlines for contract renewals filings and other time-sensitive legal matters.
- Other job-related duties and special projects as assigned.
Administrative Support (Chief of Staff)
- Coordinate hospitality services for meetings events and visitors.
- Maintain executive calendars coordinate scheduling arrange travel and prepare expense reports.
- Draft correspondence presentations and other business documents.
- Provide back-up support for professional reception services including greeting visitors and managing incoming calls.
- Other job-related duties and special projects as assigned.
Who Were Looking For:
Education & Experience:
- Bachelors degree or Associates degree with additional relevant experience.
- Minimum five (5) years of administrative experience.
- Demonstrated experience managing confidential information.
Technical Proficiency: Experience with Microsoft Office products and Windows-based applications
Skills:
- Confidentiality & Discretion: Demonstrated ability to handle sensitive information with the utmost professionalism
- Organization & Efficiency: Exceptional time management and prioritization capabilities
- Communication Excellence: Outstanding written and verbal communication abilities
- Service Orientation: Professional demeanor with a strong customer service mindset
- Adaptability: Ability to thrive in a fast-paced environment with changing priorities
What Makes You Stand Out
- Five (5) years of administrative experience in a legal or executive support capacity.
- Experience with legal terminology and document preparation.
- Prior experience in office management or hospitality services.
- Proficiency with research tools databases and document management software.
Additional
- Occasional evening or weekend work may be required for special events or urgent matters.
- Ability to sit for extended periods and use office equipment and computers.
- Must be able to travel occasionally and work at an outside location.
At Majestic we are committed to creating an inclusive environment where diverse voices are welcomed from associates throughout the entire organization. We have an inclusive culture where all associates are respected; where different viewpoints thoughts and ideas are encouraged and embraced. Majestic is proud to be an equal opportunity employer.
Employment Type
Full-Time
