Administrative Assistant to Lead Counselor
Administrative Assistant to Lead Counselor
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Job Description
Primary Purpose:
Organize and manage the routine work activities of an administrative department office and provide clerical services to the department heads and other staff members.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of school district organization operations and administrative policies.
Excellent organization communication and interpersonal skills.
Proficient skills in typing keyboarding word processing and file maintenance
Skilled in Google Docs Sheets and Slides to manage digital documents create presentations track. data and support administrative tasks with efficiency.
Knowledge of accounting principles and practices.
Ability to work with numbers in accurate and rapid manner to meet established deadlines.
Attention to detail.
Experience:
Three years or more of secretarial experience with extensive contact with people
Major Responsibilities and Duties:
Records Reports and Correspondence
- Prepare all correspondence forms reports etc. for the department heads and other department staff members using personal computer.
- Compile pertinent data as needed when preparing various state and local reports or projects.
- Maintain physical and computerized departmental files.
- Assist with district special projects including purchasing supplies work on campuses.
- Perform routine bookkeeping tasks including simple arithmetic operations for the department.
- Receive and direct incoming calls take reliable messages and route to appropriate staff; handle questions from public outside agencies board of trustees and staff.
Other.
- Maintain confidentiality of information
- Compile date and organize in spreadsheets.
- Assist with timesheets for homebound teachers.
- Assist in maintaining website content for department.
- Maintain positive and effective communications and relationships with supervisors and colleagues
- Perform other duties as assigned
- Manage workroom equipment/appearance.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system
Posture: Continuous sitting
Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Reception desk in the administrative/central office
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
I have reviewed agreed to and received a copy of my job description as an employee of the Tarkington Independent School District.
Employment Type
Full-Time
