Adminitrative Coordinator (part-time)

SwimRVA is looking for a detail-oriented Administrative Coordinator to join our team. This position is a part-time non-exempt position with flexible hours. If you are someone that excels at organization communication and managing administrative tasks we are looking for you. As the Administrative Coordinator you will play a key role in supporting the Associate Director of Business Administrations goal to improve collaborative force readiness processes across all SwimRVA divisions designed to meet the needs of a rapidly growing non-profit.

SwimRVA is a metrics-based programmatic entity that holds all employees to established goals and metrics for the organization. As a growth-based organization we will be expected to rely on each other to accomplish targets in alignment with the mission of the organization. Your flexibility and can-do spirit are tremendous assets to the long-term success of SwimRVA.

Under the Direction of the Associate Director of Business Administration the Administrative Coordinator will:

• Ensure efficiency and effectiveness of employee onboarding training and performance management processes
• Serve as a lead in scheduling mission critical internal training operationalize organization-wide appreciation programs and help manage staff uniforming and inventory
• Build confident SwimRVA associates as they navigate the SwimRVA career ladder and deliver our aquatics mission

The Administrative Coordinator job duties:

• Onboarding
  • Coordinate with Associate Director of Business Administration to create interview packets
  • Assist in conducting employee onboarding procedures
  • Update records of completed training for new hires
  • Assist in achieving the 21-day onboarding goal is completed from application date
• Training and Certifications
  • Organize and help facilitate staff training at all locations when needed
  • Monitor employee certifications and track status for completion
  • Update certifications as they are completed
  • Assist in the revision of all employee training programs and materials to stay up-to-date with the organizations needs
  • Coordinate staff review packets and track review completion
  • Track SwimRVAs 90-day level expectation training with department managers for new hires and internal advancements
• Uniforming and Inventory Management
  • Assist with obtaining uniform sizing for new hires through onboarding
  • Assist with distributing and tracking uniforms for new hires
  • Help efficiently manage uniform tracking for new hires and yearly distribution of uniforms
  • Maintain inventory management through inventory audits for uniforming and apparel
  • Maintain an organized and neat uniform storage area to ensure easy access
• Appreciation Programs
  • Collaborate with Associate Director of Business Administration on reward and recognition ideas throughout the year
  • Coordinate with Associate Director of Business Administration weekly or monthly spotlights for employees
  • Ensure that recognition awards are distributed to employees
  • Assist with setting up social events and potlucks at all locations several times throughout the year

Qualifications:

• Ability to articulate both orally and in written form clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested
• Able to exercise judgement and to work effectively with all levels in the organization
• Ability to exercise discretion and maintain confidentiality
• Highly proficient in Microsoft Excel data analysis and presentation skills
• Ability to maintain databases and provide routine reporting; edit work for proper grammar spelling and punctuation
• Manage office activities and administrative work; to interpret and apply policies and procedures
• Communicate effectively both orally and in writing
• Able to lead the work of others and work effectively with a variety of people
• Must be flexible and able to multi-task with ease
• Attention to detail
• Excellent communication skills

Salary/ Benefits:

• Part-time non-exempt position
• Starting salary $16.35/hour based on level of experience
• Free employee facility membership
• 25% off programs fees for your family
• Free SwimRVA Hammerheads (adult swimming) membership
• Advancement opportunities with a dynamic committed and growing organization

Please submit your resume with a cover letter references and other documentation via uploading to your application or emailing to Kim Wiiki

Required Experience:

IC