Foundation Scholarship Assistant

Compensation

Job Description Summary

Job Description

Responsibilities and Duties Include:

• Provides support activities for the department such as answering telephones assisting in the coordination of special events and responding to concerns/inquiries regarding scholarship opportunities the application process requirements and deadlines.

• Assists in planning organizing and reviewing Foundation scholarship applications ensuring applications are complete and meet eligibility requirements.

• Responds to student questions throughout the scholarship application process and provides information about eligibility criteria and application requirements.

• Supports the coordination and facilitation of scholarship selection committee processes including organizing materials documenting decisions and ensuring compliance with selection guidelines.

• Maintains accurate and organized digital and physical records of scholarship applications recipients and donor agreements; updates records and files regularly to ensure data integrity.

• Prepares special reports summaries or replies to inquiries by compiling data and statistics from various departmental resources.

• Collaborates with Financial Aid and the Office for Finance to facilitate and ensure timely scholarship disbursements.

• Monitors the scholarship award spreadsheet to track scholarship award amounts for processing invoices and ensuring compliance with donor criteria; informs supervisor of any discrepancies or issues.

• Assists in maintaining and updating the scholarship database and application management software which includes troubleshooting basic issues and escalating technical problems as needed.

• Communicates regularly with donors to provide updates and acknowledge their contributions; assists in maintaining donor communications and stewardship activities.

• Summarizes student stories obtains student information release forms photos and messages of gratitude for use in donor relations and scholarship giving pages.

• Assists in planning and participates in Foundation scholarship and donor events by coordinating logistics with Advancement staff preparing materials managing schedules and handling related administrative tasks such as ordering and picking up supplies.

• Contributes to updating Foundation webpages and provides backup to maintain the Foundation website and social media platforms.

• Communicates collaborates and maintains relationships with internal and external community constituents.

• May supervise and train other support staff including student employees and volunteers.

• Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.

• Strictly honors the privacy security and confidentiality of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.

• Provides service excellence through courteous informed accessible and professional engagement.

• Performs other duties as assigned.

Reports to: Senior Executive Assistant Office for Advancement

QUALIFICATIONS

Required: An associates degree with two (2) years of experience or a combination of completed education and/or experience equal to four (4) years.
Additional Requirements:A criminal background check will be conducted.
Preferred: A bachelors degree with prior experience in areas of database management fundraising and/or scholarship management.

General Knowledge Skills and Abilities

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.

• Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement - able to make well-reasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.

• Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all job-related actions.

• Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.

• Team Orientation & Interpersonal highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

• Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.

• Results Orientation proven ability to set and exceed established targets.

• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

• Detail Oriented - Proven accuracy and attention to detail.

• Multi-task - Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.

Application Process: All applicants must submit a completed online SF application a letter of intent an up-to-date resume/curriculum vitae and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes official transcripts are required prior to any offer of employment being made.

If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. regarding non-discrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.