Timetable Manager
Timetable Manager
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Job Description
About the Opportunity
The role
Reporting to the Head of Timetabling this role will manage aspects of the accurate and timely data collection process and the production of the teaching timetables across an administratively complex suite of integrated programmes such as study abroad undergraduate and postgraduate degrees. The timetabling department is a core centralised timetabling services function and serves the total needs of all academic programmes. This role will manage the day-to-day running of this function.
This role requires proactively managing tasks and conflicting demands working to tight deadlines and proven organisational ability in all aspects of planning and timetable production and will work closely and collaboratively with departments across the University. This role provides opportunities to take ownership of key responsibilities of the academic timetables.
This role requires an experienced Timetabler with excellent communication skills and to be a collaborative member of staff and a creative thinker. This role is supported by the Timetable Administrator who they will line manage and together they are responsible for the functional delivery of the academic timetable.
Duties and Responsibilities
To take forward the design production and delivery of the Universitys academic timetable including classes co-curricular and extra-curricular activities
Under the direction of the Head of Timetabling to proactively develop the timetabling function and contribute to the improvement of the timetabling processes
To support the scheduling of the examination periods
To ensure timetabling processes across the full portfolio of programmes and courses are consistent and transparent
To ensure the timetable is accurate and timetabled as required by the programme and course specifications and be responsible for its quality checking
To support the Head of Timetabling on meeting the departments deadlines and implementing strategic projects and processes
To ensure the timetable data collection process is efficient and the data used for timetabling is accurate and up to date while seeking solutions to complex timetabling requirements
To ensure room resources adequately meet the requirements of the mode of delivery which may be subject specific but may also relate to the individual needs of the faculty and students such as technologies in classrooms
To undertake regular data quality checks and reporting
To be proactive in collaborating with all other departments such as academic colleagues academic advising registry student life etc.
Ensure that University protocols and policies in relation to timetables are adhered to
Foster a positive work environment with a good team spirit including the wider professional departments with quality student services and student experience at the forefront of all efforts
To undertake appropriate staff development and training in line with organisational objectives
At certain times of year due to the academic year cycle and periods when workload is high additional hours can required outside of standard working hours.
Person Specification
Candidates/post holders will be expected to demonstrate the following:
Essential (E)/ Desirable (D)
Education / Qualifications
Bachelors degree or relevant work experience required - E
Experience
Experience with a variety of platforms e.g .Office 365 applications virtual learning environments student information systems etc. - E
Experience and a proven track record of taking the lead in the construction development and implementation academic timetables in a Higher educational setting - E
Comprehensive use of timetabling software and developing or enhancing processes and solutions - E
Use of CELCAT timetabling software - D
Skills & Abilities
To operationally oversee timetabling procedures systems and processes - E
The ability and skills to understand organise and process complex data sets with high attention to detail and accuracy - E
The ability to adapt to changing circumstances and environments demonstrating agility and flexibility - E
Skills to assess and organise resources plan and progress tasks projects and implement improvement within area of own work - E
Strong organisational and planning skills and able to manage varying workload through the academic year cycle - E
Ability to manage and complete large and long-term tasks - E
Please note that job descriptions cannot be exhaustive and the post-holder may be required to undertake other duties which are broadly in line with the above key responsibilities.
During busy periods additional hours may be required at certain times of year.
Application process
Applications are welcome from all sections of the community and will be judged on merit alone. Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration Asylum and Nationality Act 2006.
Position Type
Student ServicesSalary Range
Additional Information
About the University
Northeastern University London (NU London) is a prestigious higher education institution based in the heart of London and is part of Northeastern Universitys global campus network.Overlooking the River Thames near Tower Bridge NU London offers academically challenging educational programmes designed to inspire innovative thinking encourage interdisciplinary study and provide global experiences. The bright and modern campus offers award winning contemporary facilities for students and staff including state of the art audio visual technology in its teaching and meeting spaces.
Inspired by excellence infused with an energy of ideas and ability in motion at NU London being a part of our staff is to be a part of a collective of entrepreneurs and educators builders and London is growing quickly offering opportunity and growth for our staff. Currently hosting 1500 students our aim is to have 4000 students by 2028/29.
Choose NU London
As well as the exciting opportunities this role presents the University supports staff maintaining a good work/life balance your health and wellness are of utmost importance to us and our offerings encompass:
25 days annual leave plus 8 bank holidays and winter break holidays (normally 2 days between Christmas and New Year).
Access to personalised Continuous Professional Development (CPD) plans and opportunities.
Support with private medical insurance.
Eye test reimbursement.
Cycle Scheme vouchers.
24/7 employee assistance/ support via our Employee Assistance Programme.
Access to deals and discounts for food & shopping in the local area.
Enquiries
Informal enquiries may be made to:
They can be reached at the following:
However all applications must be made in accordance with the application process specified.
Application process
Applications should be made by 23:59 on the job postings end date (if applicable).
Participation in the equal opportunities section is encouraged but voluntary.
Applications must include a covering letter of no more than one page that addresses the criteria for the role and a full curriculum vitae.
The panel will be shortlisting for this position on a rolling basis so please apply as soon as possible. We reserve the right to close this post before the closing date if we receive a large number of applications.
Please note this role may require a basic or enhanced DBS check. Our organisation acknowledges the duty of care to safeguard protect and promote the welfare of our students and staff and is committed to ensuring safeguarding practice reflects statutory responsibilities government guidance and complies with best practice and Ofsted requirements. You must adhere to the above if you are offered a role with NU London.
For staffs own wellbeing for part time roles the expectation is if you have multiple roles they should not exceed full time (37.5 hours per week) and for full time roles the expectation is that this will be your only role (apart from intermittent roles).
Applications are welcome from all sections of the community and will be judged on merit alone. We welcome applications from all underrepresented groups including the Global Majority. Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration Asylum and Nationality Act 2006.
Required Experience:
Manager
Employment Type
Full-Time
