Executive Assistant - Teachers' Venture Growth - 13-month Contract
Executive Assistant - Teachers' Venture Growth - 13-month Contract
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Job Description
The Opportunity
As the Executive Assistant for Teachers Venture Growth (TVG) you will provide high-level administrative support to the senior leaders within the team. In this role you will manage calendars coordinate meetings and assist with event planning and management. You will also be responsible for making travel arrangements coordinating expenses and planning team activities and events. Your role will be critical in ensuring seamless operations enabling the leadership team to focus on driving the mission and vision of TVG which involves investing in innovative late-stage companies that use technology to shape a better future.
Who Youll Work With
Reporting to the Managing Director Teachers Venture Growth you will be providing a wide range of support to the TVG team in our Toronto office.
What Youll Do
Provide comprehensive administrative support to senior executives including calendar management meeting coordination and travel arrangements.
Assist with onboarding and new hire processes including coordinating organizational details and team events.
Manage and track team expenses including submission and processing of expense reports.
Process and record invoices and prepare monthly expense reports.
Prioritize and coordinate meetings ensuring alignment with departmental timelines and priorities.
Support the preparation of presentations and materials for meetings with portfolio companies investors and other stakeholders.
Plan and support team meetings including sector-specific event planning for the investment team.
Coordinate internal and external meetings ensuring alignment across teams and time zones.
Review and prioritize incoming correspondence for the Managing Director and team.
Greet visitors manage general inquiries and arrange catering for team meetings.
Maintain a high degree of confidentiality using excellent judgment and discretion in handling sensitive information.
Identify items requiring immediate action applying sound judgment to prioritize tasks with minimal direction.
Provide various administrative duties internally and communicate effectively with partners vendors and visitors while managing confidential and critical details.
What youll need
Professional certificate College diploma or University degree.
Excellent communication organizational and analytical skills specifically related to time management budgets and events.
Demonstrates ability to be proactive take initiative exercise good judgment discretion and confidentiality in all tasks.
Comfortable multi-tasking and able to deliver results under tight deadlines with an occasionally non-traditional work schedule.
Maintains confidentiality and acts with discretion with a high degree of maturity and professionalism with senior leadership.
Strong relationship-building skills with the assistant community internal/external leaders and team members.
Proficiency in MS Office Suite SharePoint Teams and Workday.
Familiarity with various digital tools and a willingness to experiment with emerging technology.
Over 5 years of experience working in a dynamic high-volume corporation or agency with demonstrated experience supporting executives and event planning. Preference for experience in the venture capital or private equity industries.
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What were offering
Competitive compensation
Numerous opportunities for professional growth and development
A flexible/hybrid work environment combining in office collaboration and remote working
Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year
Employee discount programs including Edvantage and Perkopolis
At Ontario Teachers diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create reflect and embrace diversity of thought background and experience. Through our Diversity Equity and Inclusion strategy and our Employee Resource Groups (ERGs) we celebrate diversity and foster inclusion through events for colleagues to connect for professional development networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected accepted and empowered to be themselves. To learn more about our commitment to Diversity Equity and Inclusion check out Life at Teachers.
How to apply
Are you ready to pursue new challenges and take your career to the next level Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.
Accommodations are available upon request () for candidates with a disability taking part in the recruitment process and once hired.
Candidates must be legally entitled to work in the country where this role is located.
The privacy of your personal information is important to us. Please visit ourPrivacy Centreto learn how we handle your personal information.
Functional Areas:
AdministrationRequisition ID:
Employment Type
Full-Time
