Coordinator Internal Funding Operations - Research and Sponsored Programs

TITLE

Coordinator Internal Funding Operations

JOB SUMMARY

The Internal Funding Operations Coordinator will be responsible for the TWU internal funding programs (e.g. Research Enhancement Program Chancellors Research Fellows Program Travel Assistance Fund Small Grants Program and Jane Nelson Institute for Womens Leadership) and research incentive program (e.g. Faculty Research Incentive Program (FRIP) and Proposal Development and Submission Incentive Program). The position will update and/or draft guidelines and applications materials manage the timeline for internal grant competitions organize the review of applications setup awards process financial transactions such as payroll purchasing and travel monitor grant expenditures and prepare reports. This position will also support the vivarium financial transactions and account Coordinator will assist with managing the accounts used to fund internal grant programs the vivarium and the research incentive programs (e.g. IACUC / Vivarium accounts Comprehensive Research Fund and ORSP indirect costs and special projects account). Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Director Operations Research & Sponsored Programs

Supervises: May supervise Student Assistants

ESSENTIAL DUTIES -May include but not limited to the following:

• Coordinates the administration of internal funding competitions by updating and/or drafting guidelines and application materials managing the timeline for internal grant competitions organizing the review of applications setup awards processing financial transactions such as payroll purchasing and travel monitoring grant expenditures and preparing reports.
• Manages the purchasing travel and operational expenses for internal grants.
• Provides guidance to TWU faculty on internal funding program applications and grant management.
• Assists with travel reimbursement to faculty receiving funding from the Travel Assistance Program and other internally funded projects.
• Maintains internal funding database records and grant files.

ADDITIONAL DUTIES

• May serve as alternate reconciler for departmental purchasing card.
• Assists with reports.
• Performs other duties as requested.

EDUCATION

High school diploma or GED required. Bachelors degree in area generally related to project content or assigned responsibilities preferred.

EXPERIENCE

Five years of experience in generally related area.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations and TWU Policies & Procedures.

KNOWLEDGE SKILLS AND ABILITIES - The following are essential:

• Ability to prepare budgets and monitor accounts using TWU fiscal reporting systems.
• Excellent written and oral communication skills.
• Ability to rapidly assimilate and retain University fiscal and academic policies procedures and practices.
• Ability to interact with multiple constituencies in a professional manner.
• Ability to use a personal computer and other office equipment including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination intimidation harassment including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices as well as any near-miss incidents to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Womans University strives to provide an educational environment that affirms the rights and dignity of each individual fosters diversity and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Womans University is committed to equal opportunity in employment and education and does not discriminate on the basis of race color religion gender sex sexual orientation ethnic origin age veterans status or against qualified disabled persons.

All positions at Texas Womans University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25 federal law requires that you must be registered with the U.S. Selective Service System unless you meet certain exemptions under Selective Service law. Under HB 558 enacted by the 76th Texas State Legislature if you are currently of the age and gender requiring registration with Selective Service but knowingly and willfully fail to do so you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status you can contact the Selective Service System at or.