Project Administrative Manager
Project Administrative Manager
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1 Vacancy
Job Description
JOB SUMMARY:
The Project Administrative Manager is responsible for various technical and administrative functions supporting the Mechanical and Electrical construction projects and team while always cultivating and maintaining positive business relationships to ensure efficient and effective project execution. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Responsibilities include but are not limited to project documentation controls contracts project setup accounts receivable and overall office activities. Additionally this position will be responsible for union dispatching and union onboarding. This position will perform various high-level administrative construction tasks for multiple companies to support the coordination of construction projects from inception to completion.
ESSENTIAL FUNCTIONS:
- Manage the day-to-day administrative functions for Brice Equipment and Brice Services.
- Participate in job planning and project management meetings with the construction staff and assist in job startup and shutdown.
- Provide administrative support for 75 project employees.
- Complete union onboarding and offboarding tasks for submission to Human Resources.
- Provide operations support to Human Resources IT Payroll accounts payable and the project team.
- Participate in the bidding process including the preparation of proposal materials.
- Compile bid packages with all required documents insurance and bonding.
- Prepare Disadvantaged Business Enterprise good faith efforts in support of estimates (when required).
- Obtain bid/performance/payment bonds and Certificates of Insurance.
- Submit required documents for subcontractors after bid award. Prepare subcontracts attachments and exhibits.
- Ensure copies of contracts and subcontracts are filed in project files.
- Update and maintain all special statuses certifications business licenses contractors licenses ATF and vessel documentation.
- Perform all check deposits and payment receipts for Accounts Receivable for multiple companies.
- Coordinate with IT any office setup requirements such as hardware software internet cell phones desk phones and laptops for satellite offices or job sites.
- Manage all office purchases maintenance requests media requests equipment management and office vendors.
- File maintain and update for multiple companies.
- Coordinate charitable contributions and sponsorships.
- Track and maintain usage of cell phones.
- Meet project deadlines and time-sensitive milestones to ensure smooth workflow and contract compliance.
- Work in a constant state of alertness and in a safe manner.
- Perform other duties as directed.
SUPERVISORY FUNCTIONS:
This position currently does not supervise anyone but as our companies grow it may need to supervise other administrative personnel in the future.
KNOWLEDGE SKILLS & ABILITIES:
- Diverse background in office management operations support and project management.
- Basic knowledge of accounting principles processes and terminology.
- Working knowledge of the construction industry preferred.
- Basic understanding and general knowledge of industry best practices and procedures.
- Basic knowledge of company policies documentation and implementation of office procedures.
- Knowledge and skills in computerized accounting financial reporting and project management systems.
- Excellent analytical and technical skills.
- Demonstrates strong project management and organizational skills.
- Exceptional time management skills.
- Excellent communication skills both oral and written to deal effectively with a variety of interpersonal relationships and situations.
- Ability to work in a team environment.
- Good working knowledge of various personal computer business software applications presently used by the Company.
- Ability to learn new applications.
- Ability to learn and understand the Companys Standard Operating Procedures (SOPs).
- Ability to do business ethically with customers vendors and co-workers.
- Ability to be detail-oriented; superior organizational follow-up and records maintenance skills.
- Ability to exercise resourcefulness in assisting management and co-workers.
- Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals.
- Ability to draft routine reports and correspondence.
- Ability to work efficiently and provide a consistent level of high-quality in a high-pressure environment.
- Ability to adapt to a dynamic work schedule including extended hours weekends and changing shifts in response to evolving project demands and deadlines.
- Ability to operate a motor vehicle in a safe and efficient manner.
- Ability to work in a Native Corporation multi-business environment.
MINIMUM QUALIFICATIONS:
- Bachelors degree or equivalent in business administration accounting or a similar field or work-related experience and equivalent skills may be substituted.
- Minimum of 2 years of experience working in a similar position construction industry preferred.
- Valid state drivers license and qualified to operate a vehicle under the conditions of the Companys Driving Policy.
- Ability to pass drug driving and background screening.
WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Equipment has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and design changes and occasional overtime for immediate support or bid processing may be necessary.
For the full job description including physical and environmental demands please reach out to
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally it is our policy to select place train and promote the most qualified individuals based upon relevant factors such as work quality attitude and experience so as to provide equal employment opportunity for all employees in compliance with applicable local state and federal laws and without regard to non-work related factors such as race color religion/creed sex national origin age disability marital status veteran status pregnancy sexual orientation gender identity citizenship genetic information or other protected status. When applicable our policy of non-discrimination applies to all terms and conditions of employment including but not limited to recruiting hiring training transfer promotion placement layoff compensation termination reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries business philosophy and practice to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties responsibilities and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
Required Experience:
Manager
Employment Type
Full-Time
