Welcome Center Registrar (Part-Time)

Job Overview

The Registrar provides direct support to new families and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include but are not limited to attendance records immunization records grades and transfer information. In addition to understanding both the schools systems and general office technologies registrars also handle a large number of administrative duties in their day-to-day work. They may be called on to handle reporting duties take care of transcript requests maintain schedules prepare documents and inform higher-level administrators of possible upcoming issues.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Collects required information including legal documentation to register new or transferring students; ensures that all required documentation is provided.
• Works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems and works closely with the Senior Registrar Special Permission Office and McKinney Vento Liaison regarding unique registration scenarios.
• Enrolls students into the student information systems manually or processes the online pre-registration; assembles the students scholastic record and prepares student files for transfer to the students school of record.
• Responds to requests for information made from the public parents staff and or other interested parties; answers questions within the area of authority; directs callers/visitors to appropriate locations or staff members.
• Prepares a variety of general and specific correspondence logs paperwork forms and or other related information to ensure accuracy and completeness; makes copies and or sends documents electronically by fax or via mailing.
• Prepares and processes reports conducts research and completes other tasks as requested by the Welcome Center Supervisor.
• Stays current on pupil accounting changes/requirements at the state and local level.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

• High School diploma or GED required

Experience

Licenses and Certifications

Knowledge Skills and Abilities

• Demonstrates effective oral and literacy communication skills in English and another language Spanish preferred
• Strong organization and interpersonal and decision-making skills
• Ability to make all families feel welcome in the school and the community
• Ability to work efficiently and ensure accurate data entry
• Exceptional customer support skills
• Demonstrate ability to ensure confidentiality discretion and sensitivity to diverse family situations
• Ability to work in a very fast pace and ability to multitask is a must
• Knowledge of the student information systems and the complexities of the many different reporting requirements

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job the employee is regularly talking expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately loudly or quickly. The employee must possess normal cognitive abilities including the ability to learn recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.

ORGANIZATIONAL RELATIONSHIP:

This position reports to the Welcome Center Supervisor

ADDITIONAL DETAILS

This is a part-time non-benefited hourly position.

FLSA Status: Non-exempt

Salary Level:Banded Rates: Band 7

Salary Scale: Range: $21.22 hourly

This position is M-F 6 hours/day.

Primary Location:

Welcome Center West

407 E. Markey St.

Leesburg VA