Buyer â Assistant
Buyer â Assistant
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Job Description
Reports To: Director of Purchasing
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS04
Date Revised: 07/24
Qualications:
High school diploma or GED college hours preferred Two years general oce experience.
Successful work experience in school environment preferred Self-motivated organized and detail oriented
Able to handle multiple tasks and priorities with frequent interruptions
Excellent written and verbal communication public relations and organizational skills
Ability to maintain confidentiality of work-related information and materials
Basic knowledge of accounting codes and budgetary matters Experience with entry of nancial data into database
Primary Purpose:
Assist the Purchasing Department with daily clerical related functions and responsibilities.
Major Duties and Responsibilities:
- Assist with Purchasing Departments with phones greet and monitor incoming oce visitors.
- Process routine requisitions to ensure accuracy of information budget commodity code compliance verification with federal/state/local regulations and internal policies and procedures.
- Manage the department purchasing inbox for incoming emails.
- Assist with communicating and disseminating information to the district nancial clerks and librarians but not limited to obtain additional information capital or donation approval.
- Verify purchase order (PO) receipts for POs sent by email.
- Generate monthly reports as directed.
- Resolve PO related issues with the nancial clerks and librarians as arise.
- Assist the Executive Directors secretary with vendor database maintenance including scanning and le attachments for required forms.
- Provide quality and timely customer service to internal and external stakeholders.
- Assist the Purchasing Department with the maintenance and organization of an accurate and ecient ling system.
- Obtain and distribute vendor or product information related to district contracts as requested.
- Create and maintain les related to purchases for cooperative program purchases
- Process work in a timely manner and be proactive with assigned projects.
- Demonstrate the ability to be flexible with the work schedule quickly adapt to change in priority as requested.
- Maintain regular and reliable attendance.
Equipment Used:
Personal computer printer fax copier scanner and calculator.
Working Conditions:
Repetitive hand motions; prolonged use of computer walking and opening boxes.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employment Type
Full-Time
