Secretary - Head -

*Hourly Wage Range -$31.24/hr - $37.48/hr

Hours Per Day - 8.0

Days Per Year - 260

**Shift - 7:00AM - 3:30PM

INFORMATION

Title: Level:

School Head Secretary S-4

to: Titles:

Building Principal Elementary Secretary

Middle School Head Secretary

High School Head Secretary

Firwood Head Secretary

Oak Grove Head Secretary

Harrison Prep Head Secretary

OF ASSIGNMENT

Under general direction of the building principal provides secretarial/clerical public relations registration and supervision of clerical and student staff and for the school to which assigned. Serves as confidential secretary to the building administrator.

FUNCTIONS

confidential secretarial services to the principal or administrator to which assigned. Preparescorrespondence evaluations bulletins newsletters school calendars records and other with preparation of schedules for employees equipment facilities parent conferences and schoolactivities.

as building receptionist; greets and refers visitors; answers telephone and gives information takesmessage or refers to appropriate person. Receives sorts screens and distributes mail. Schedulesappointments.

enroll and withdraw students; maintains procedures attendance accounting data processingreconciliation and compliance with state immunization statutes.

office procedures trains and provides daily lead direction to assistant secretary other clericalstaff student assistants and volunteers; logs and reports absences for building staff. Requests andreleases substitutes. Maintains time worked records for subs.

budgets and implements District procedures for the Associated Student Body and RevolvingFunds various fees and District cash transmittals. Balances budgets and prepares reports.

all required reports including attendance budget estimates Associated Student Body mileageinventories and others that may be required.

screens and transmits student records; collects free and reduced lunch cards.

with preparation of schedules for employees equipment facilities parent conferences and schoolactivities.

records and files. Inventories and orders supplies. Distributes and collects films and other audio-visual items.

activities for the opening and closing of school and for special activities such as festivalsgraduation open house and other school events.

related duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

QUALIFICATIONS

and Experience

years of college or business/vocational training and two (2) years of school related clericalexperience; or

(4) years of increasingly responsible office clerical/secretarial experience to include responsibility forclient/customer service and

knowledge of computer databases and proficient in word processing and spreadsheet applications.

Knowledge Skills and Abilities

proficient keyboarding ability in use of Microsoft Office and other computer applications.

to use dictation and other office equipment such as computer software for word processing.

of English grammar rules spelling composition and punctuation.

and understanding or ability to learn District policies and procedures.

to maintain confidentiality of the position.

to communicate effectively and courteously in person and by telephone with students staff parentsand volunteers in a diverse environment.

to maintain composure and make sound judgments under pressure.

to collect accurately count and handle money and ability to work with multiple budgets and bankaccounts.

and Licenses

and background check.

QUALIFICATIONS

Park School District secretarial experience.

Professional Standards Certificate.

VI. WORKING CONDITIONS

Work is performed in a regular elementary school building. Ability to bend stretch twist walk or reach requiring ordinary physical effort; to listen with more attention than normal daily life; more than ordinary skills and speed using fingers hands and limbs; to tolerate occasional loud noises; exposure to childhood infectious diseases are all required.

FLSA:Non-exemptAFFILIATION:ESPCP

JOB CLASS:Secretarial/Clerical

WORK CALENDAR:

Elementary 223

Middle School 223

High School 260

*Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.

**Shifts are subject to change

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employees responsibility.) The fingerprint scan must be completed prior to the first day of employment.

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical dental vision long term disability and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information check on the link to theDepartment of Retirement Systems website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the linkhttps:// information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District10903 Gravelly Lake Dr. SW Lakewood WA 98499-1341: Title IX Coordinator Greg Davis Executive Director for Student Services Section 504/ADA CoordinatorGreg Davis Executive Director for Student Services Civil Rights Compliance Coordinator Greg Davis Executive Director for Student Services