Personal Assistant / Family Office
Personal Assistant / Family Office
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are looking for:
A highly organized discreet and proactive Personal Assistant to support the day-to-day operations of a high-net-worth individual and their Family Office. The ideal candidate will be hands-on adaptable and able to manage a variety of personal administrative and lifestyle-related tasks with a high level of professionalism and confidentiality.
Key Responsibilities:
- Provide full personal assistance to the principal including daily scheduling calendar management travel planning and correspondence handling
- Manage personal and household-related tasks such as bill payments appointments gifts and errands
- Act as a key point of contact for household staff service providers and vendors
- Coordinate travel logistics: booking flights accommodations visas and detailed itineraries
- Handle confidential documents maintain records and manage filing systems (both digital and physical)
- Support event planning and execution for private functions (dinners trips celebrations)
- Assist with family-related tasks including school communications healthcare appointments and holiday arrangements
- Liaise with the family office team on financial or legal tasks when required (e.g. signing documents delivering information)
- Ensure smooth day-to-day operations with a proactive can-do attitude
- Be on-call for urgent matters outside standard working hours if necessary
Key Requirements:
- Proven experience as a Personal Assistant Executive Assistant or in a similar role ideally within a family office or private household
- Excellent organizational and multitasking skills with strong attention to detail
- High level of discretion and trustworthiness when handling sensitive information
- Strong written and verbal communication skills
- Tech-savvy and confident using MS Office Google Workspace apps for planning and communication
- Proactive solution-oriented and calm under pressure
- Ability to work independently and manage competing priorities
- Flexibility with working hours and availability
- Fluency in Russian and English additional languages are a plus
- Bachelors degree or relevant qualification
- Valid driving license (if needed for errands)
Employment Type
Full Time
