Contracts Administrator

Note for Current UM Employees

Current employees must apply internally via ConnectU >

The University of Mississippi

The University of Mississippi fondly referred to as Ole Miss stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member student faculty and staff can achieve their fullest potential.

Department Summary

Relatively new department that is growing and works with virtually every department on campus. Hard working and collegial office culture with a focus on customer service and attention to detail.

Role Specifications

Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family - Legal & Compliance

Sub-Family - Legal

Career Track / Level - P1

Grade - 7

Role Summary

1. Assists in administering and reviewing all contracts in order to ensure consistency and compliance with University and IHL policies and procedures.
2. Reviews all contracts from a business perspective.
3. Verifies contract financial projections analyses.
4. Ensures compliance with UM policies and procedures.
5. Conducts contract activity and/or assessment of required deviations from established norm.
6. Develops negotiation strategies and standards for contracts.

Examples of Work Performed

• Reviews contracts for compliance with IHL and university policies and terms of the contracts. Analyzes significant and/or unique contract requirements special provisions terms and conditions to ensure compliance.
• Verifies multi-year cost assumptions against the provisions of the contract.
• Assists with the implementation of vendor contracts in relation to UM policies.
• Assists business teams on UM goals and objectives.
• Responsible for the entire contract lifecycle requiring high level of skill to manage and negotiate contracts; involved in all steps of planning conducting and documenting contract negotiations. Performs post-contract administration activities including tracking major provisions ensuring both internal (UM) and vendor compliance tracking expiration and renewal dates and monitoring contract cost.
• Advises end users on the contract management system.
• Provides authoritative guidance to internal business teams on UM goals and objectives. Maintains contract authority and delegation list and ensures appropriate training is provided to those with delegated authority.
• Ensures contracts executed by contracting authority follow UM guidelines policies and procedures.
• Facilitates obtains disseminates and files executed contracts.
• Maintains contract list and tracking system of all agreements contract issues and communications with internal and external sources.
  

Essential Functions

1. Assists in reviewing all contracts from a business perspective.
2. Verifies contract financial projections analyses.
3. Ensures compliance with UM policies and procedures.
4. Assists in developing negotiation strategies and standards for contracts.

Minimum Education/Experience

Education: Bachelors Degree

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Preferred Qualifications

For full consideration please include a reumse and cover letter.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion citizenship national origin age disability veteran status or genetic information.

Minimum Physical Requirements

Physical Requirements: These physical requirements are not exhaustive and additional job-related physical requirements may be added to these by individual agencies on an as needed basis.

Corrective devices may be used to meet physical requirements.

Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.

Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.

Motor Coordination: While performing the duties of this job the incumbent is frequently required to talk and hear; and use hands to finger handle or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.