Assistant Director of International Student Affairs

DePauw University is an Equal Employment Opportunity Employer: Women members of underrepresented groups and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

The Assistant Director reports directly to the Director of International Student Affairs and assists in the administration of the International Student Affairs office supporting the DePauw international community. Working collaboratively with the Director of International Student Affairs and colleagues at DePauw the Assistant Director plans and implements programs that support international students well-being belonging inclusion and success on campus. The Assistant Director as a DSO (Designated School Official) assists in maintaining student immigration records advising students on immigration regulations and concerns and supporting students as they pursue opportunities in the US that entail additional immigration-related paperwork such as CPT OPT and on-campus employment. In addition the Assistant Director assists in providing tailored sociocultural and academic support to students through one-on-one meetings helping to ensure that every international student on campus receives the necessary support to thrive in their undergraduate studies and beyond.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Immigration Advising and Regulatory Compliance:

• Serves as a Designated School Official (DSO)

• Advises international students on immigration regulations policies and procedures

• Updates SEVIS database with current student information

• Interacts with all relevant governmental agencies as needed including but not limited to SEVP USCIS ICE CBP SSA IRS

• Assists with CPT and OPT work authorizations

• Plans and executes workshops for students on CPT OPT and Tax

• Stays current with immigration/regulatory updates as well as developments in international education

• Assists in documentation management of immigration and other essential records through Terra Dotta Software Box and other filing systems

Administration supervision and interdepartmental collaboration:

• Assists in planning and executing the International Student Orientation

• Selects international student ambassadors (including Lead Ambassadors) through a competitive application and interview process in collaboration with prior years Lead Ambassadors and the Director

• Trains international student ambassadors with Lead Ambassadors and the Director

• Collaborates across departments to ensure there is equitable campus-wide support for international students and to promote an understanding of the international student experience

• Assists in the review of institutional and departmental policies and procedures to ensure compatibility with immigration regulations

• Serves on campus-wide committees as needed

• Works with colleagues in other departments (CARE EAP Housing etc.) to support students in crisis

• Serves as a liaison and advocate with faculty/staff regarding student needs

• Supports the Director in the implementation of strategic planning including updating and improving immigration-related policies and procedures

• Assists in data collection and program reports.

Other International Student Support

• Oversees the Hoosier Hospitality Program and Global Partners Program

• Works with the Director to develop plan implement and execute programs and services for the international student community

• Liaises with student organizations and advises them on programming and guidelines

• Meets with students of concern as identified by campus partners (CARE EAP Housing etc.) or ISA staff

• Serves as the primary contact for international exchange students

• Works collaboratively with campus partners including First Year Experience Student Success CARE Off-campus Programs the Registrars Office EAP and others

ADDITIONAL RESPONSIBILITIES:

• Other duties at the discretion of the Director of the Office of International Student Affairs.

• Accuracy - Ability to perform work accurately and thoroughly.

• Active Listening Ability to actively attend to convey and understand the comments and questions of others.

• Adaptability Ability to adapt to change in the workplace.

• Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.

• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.

• Communication Oral - Ability to communicate effectively with others using the spoken word.

• Communication Written - Ability to communicate in writing clearly and concisely.

• Customer Oriented - A desire to serve both external and internal clients by focusing effort on meeting the clients needs understanding their concerns and seeking to build trust.

• Detail Oriented - Ability to pay attention to the minute details of a project or task.

• Diversity Oriented - Commitment to valuing a variety of different experiences encouraging input and collaboration from campus stakeholders including being mindful of experiences related but not limited to: age gender race ethnicity religion socio-economic status LGBTQ and/or job type.

• Interpersonal - Ability to develop and maintain relationships with others.

• Leadership Ability to motivate and guide others to ensure performance in accordance with clear expectations and goals. It involves attracting supporting developing and retaining a talented and diverse workforce.

• Organized - Possessing the trait of being organized or following a systematic method of performing a task.

• Presentation Skills - Ability to effectively present information publicly.

• Project Management - Ability to organize and direct a project to completion.

• Relationship Building - Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers.

• Reliability - Ability to be dependable and trustworthy.

• Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.

• Strategic Planning Ability to develop a vision for the future and create a culture in which the long-range goals can be achieved.

• Team Builder - Ability to help ensure that team members are invested in team activities and decisions and that the team works together to achieve a goal.

• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

• Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.

Education: Bachelors degree required graduate work in international education international area studies counseling higher education or cultural studies preferred.

Experience: Minimum of three years experience in an international education office with student advising required. Knowledge of F-1 and J-1 immigration advising required.

Computer Skills: Experience with word processing spreadsheets databases and website management highly desirable. MS Office Applications and Google Applications.

• US citizenship or permanent resident (required by federal regulations to be a DSO).

• Knowledge of non-resident alien tax issues preferred.

• Facility in a modern foreign language preferred.

• Previous study and/or work abroad preferred.

• Excellent event-planning communication and presentation skills required.

• Ability to handle multiple responsibilities simultaneously required.

• Ability to work well independently and collaboratively with students faculty members and administrators required.

• Ability to take initiative.

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

C (Constantly)

Handling / Fingering

O (Occasionally)

Reach Outward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

O (Occasionally)

Crawl

O (Occasionally)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

Speak

F (Frequently)

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

O (Occasionally)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

O (Occasionally)

26-40 lbs

O (Occasionally)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5 hrs/day)

WORK ENVIRONMENT

Normal office environment.

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant intellectual and creative lives for students and for ourselves. Principles of collaboration respect for each other diversity freedom of expression accountability and service guide the daily decisions and interactions across campus.

DePauw University in affirmation of its commitment to excellence endeavors to provide equal opportunity for all individuals in its hiring promotion compensation and admission procedures. Institutional decisions regarding hiring promotion compensation and admission will be based upon a persons qualifications and/or performance without regard to race color creed religion national origin sexual orientation disability age gender gender identity or gender expression except where religion gender or national origin is a bona fide occupational qualification.

DePauw Universitys goals and commitments are best served if the institution reflects the diversity of our society; hence DePauw seeks diversity in all areas and levels of employment and abides by all local state and federal regulations concerning equal employment opportunities. The University admits hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical dental and vision insurance. Basic Life insurance Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their voluntary benefitsTuition Remission and Exchange as well as Relocation Allowance are also employee benefits. Seethe Benefits Hub.

All employees may participate in the retirement savings plan as well as employee discounts and access to University resources.

At DePauw we recognize that our employees need to balance work and home. Please refer to University Policies forVacation TimePersonal Time(hourly)andSick Timepolicies in theEmployee Handbookfor more information on these and other benefits. When you need support theCigna Employee Assistancebenefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park including walking and biking trails
• Personal duplicating and printing discounts

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